10-28-2024 CC Agenda Packet - Laserfiche WebLink

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AFMN Community Grant Application with Assurances (GK203)25 1) Municipalities are encouraged to utilize Minn. Stat. § 471.345, subd. 8 for targeted business procurement where available. 2) Municipalities must not contract with vendors who are suspended or debarred in MN: (http://www.mmd.admin.state.mn.us/debarredreport.asp) 3) Support documentation for the procurement processes must be retained regardless of the source of funding. b. Grantees that are nongovernmental entities must use these guidelines for approved grant budget contracted services based on these thresholds: 1) Grant-funded services or materials that are expected to cost one hundred thousand dollars ($100,000) or more must undergo a formal notice and bidding process. 2) Grant-funded services or materials that are expected to cost between twenty-five thousand dollars ($25,000) and ninety-nine thousand nine hundred and ninety-nine dollars ($99,999) must be competitively awarded based on a minimum of three (3) verbal quotes or bids. 3) Grant-funded services or materials that are expected to cost between ten thousand dollars ($10,000) and twenty-four thousand nine hundred and ninety-nine dollars ($24,999) must be competitively awarded based on a minimum of two (2) verbal quotes or bids or awarded to a targeted vendor. 4) For grant-funded projects that include construction work of twenty-five thousand dollars ($25,000) or more, prevailing wage rules apply per; Minn. Stat. §§ 177.41 through 177.44 (https://www.revisor.leg.state.mn.us/statutes/?id=177.44). The bid request must state the project is subject to prevailing wage. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. 5) The Grantee must take all necessary affirmative steps to assure that targeted vendors from businesses with active certifications through these entities are used when possible: i.State Department of Administration’s Certified Targeted Group, Economically Disadvantaged and Veteran-Owned Vendor List (http://www.mmd.admin.state.mn.us/process/search/) ii. Metropolitan Council’s Targeted Vendor list: Minnesota Unified Certification Program (https://mnucp.metc.state.mn.us/) iii. Small Business Certification Program through Hennepin County, Ramsey County, and City of St. Paul: Central Certification Program (https://www.stpaul.gov/departments/human-rights- equal-economic-opportunity/contract-compliance-business-development/central c. Notwithstanding (1) – (5), the State may waive bidding process requirements when it is determined there is only one legitimate or practical source for such materials or services and that Grantee has established a fair and reasonable price. 118