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AFMN Community Grant Application with Assurances (GK203)7 <br />Accessibility (DEIA) the foundation of Age-Friendly Minnesota and is committed to <br />ensuring that the work of the Council, including the Grants Program, promotes equity <br />and reduces disparities. <br />b. Grantees are expected to participate in a DHS-funded meetings and/or events part of <br />the AFMN Grants program—such as trainings, peer-learning events, meetings related <br />to grant progress, or similar event(s) focused on sharing and learning related to age- <br />friendly grant projects. <br />c. AFMN Grantees are expected to engage local, regional, and state officials related to <br />their grant funding and project. Specific guidelines will be provided at an appropriate <br />time. <br />d. AFMN Grantees will adhere to AFMN’s Communications Policy for all grant-related <br />communications, including but not limited to allowing AFMN prior review of <br />communications to ensure accessibility, understanding of age-friendly language <br />constructs, publicizing the AFMN Grant project, crediting AFMN as a funder, social <br />media posts, etc. <br />3. General Expectations of Grantees <br />a.The expected length of the grants is February 12, 2025-March 31, 2026. <br />Workplans and budgets should be developed accordingly. Grant funds must be <br />expended during the grant period. <br />b. Submit quarterly financial reporting forms and progress reports by the dates indicated <br />in the Official Grant Award Notification. <br />c. Grantees will be expected to retain documentation to support the expenditures related to the <br />grant initiative described. Reimbursement must be based on necessary and applicable <br />expenditures related to the program. <br />d. Maintain a ledger to track the grant budget expenditures and payment reimbursements <br />plus documentation that supports your budget line-item expenses. <br />e. Applicants are expected to include in their budget planning costs related to <br />administrative and staff time, travel expenses, etc. related to participating in required <br />meetings and events. Administrative costs or indirect costs should not equate to more <br />than eight percent (8%) of the budget. <br />f.Prior to issuing the grant award notice, DHS will need to review financial statements for Grant <br />Applicants that are nongovernmental organizations when a grant award is over fifty thousand <br />dollars ($50,000)per Office of Grants Management Policy 08-06: Financial Review of <br />Nongovernmental Organizations (https://mn.gov/admin/government/grants/policies-statutes- <br />forms/). <br />g. For a grant over twenty-five thousand dollars ($25,000), increased monitoring may be <br />required during the grant period, which could include financial reconciliation and a site <br />visit. For a grant over fifty thousand dollars ($50,000), a monitoring visit is required during <br />100