01-06-1998 Council Packet Special Meeting

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► TO:Mayor and City Council FROM: Ron Moorse, City Administrator DATE:December 30,1997 JAN 6 ^nVojr ^998 OftoAfo SUBJECT: City of Long Lake Pol ice Services Agreement Update The Police Chief and City Administrator have been meeting semi-monthly with the Long Lake Police Commission to ensure the police services provided are responsive to Long Lake's needs, and to address any questions or concerns regarding police services. The city of Long Lake is satisfied with the quality of police services provided but has raised questions regarding the quantity and cost of the police services. As staff prepares responses to these questions, and continues discussions regarding the costs of police services; it is important the Council is up to speed on these issues, and has an opportunity to provide direction to staff regarding how the city should respond to proposals that could significantly change the way costs are allocated for police services. Two specific questions were raised at the December 10 Long Lake Police Commission meeting in relation to costs and cost allocation. These are addressed below under I Cost Allocation Issues Additional background information to give the Council some context for the cost allocation questions is provided below under II Background . I.COST ALLOCATION ISSITFS At the December 10, Long Lake Police Commission meeting the Long Lake City Administrator indicated that, based on costs and hours of service provided, the city of Long Lake is paying more per hour for its supplemental officers than is the city of Spring Park. The total amount paid by the city of Long Lake for supplemental officers works out to $34.13 per hour. The total amount paid by the city of Spring Park for supplemental officers works out to $28.08 per hour. The City Administrator asked why there is this difference in cost per hour. Staff indicated they would review this question and provide an answer at the January Police Commission meeting. The Long Lake City Administrator then suggested that the cost allocation formula be revised to make supplemental officers available to the city of Long Lake at $28.08 per hour. He also suggested changing the allocation of the general police budget expenses to significantly reduce the amount paid by the contract cities. Staff Response to Cost Allocation Oiip«;tir>n«; A. Hourly rate for supplemental officers. When Orono first began to provide police services to Spring Park, the supplemental officer staffing level was generally to have one officer in the city around the clock. This generally was done with the exception of individual shifts that were not filled due to sick leave, vacation, training, etc. In 1993, the city of Spring Park received a proposal from the city of Mound to provide 24 hour coverage. At this time Spring Park made it clear that they wanted a supplemental officer in Spring