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ϴͲϯ <br />a) Purpose of the grant program and its consistency with identified City goals <br />and objectives. <br />b) Additional staffing, office space, facilities, supplies or equipment that will be <br />required if the grant is awarded. <br />c) Ongoing impacts of the grant program after it is completed. <br />d) Responsibilities of other departments and impacts on them in preparing the <br />grant application or performing work scope if the grant is approved. <br />e) Amount of indirect costs to be recovered from the grant, <br />f) Total program costs, including portion funded through grant revenues and <br />any required City contribution. <br />g) Source of funding for any required City share. <br />h) Compliance and audit requirements, paying special attention to those areas <br />where the grantor’s administrative procedures are different than the City’s. <br />3.Prepare grant application(s) <br />a) Work with the grantor agency in identifying special program requirements <br />and developing strategies for preparing a successful grant application. <br />b) Complete grant application documents. <br />c) Coordinate with affected departments as necessary. <br />d) For grants in excess of $10,000, prepare a Council agenda report requesting <br />authorization to seek grant funding. This report should describe the grant <br />program's conformance with this policy, including the results of the <br />cost/benefit analysis. <br />e) For grants of $10,000 or less, Operating Departments may submit the grant <br />application without further approval, subject to the following conditions: <br />ԙ There will be no changes to existing staffing. <br />ԙ Matching funds or in-kind contributions are already available within <br />existing resources, and no additional appropriation of unreserved, <br />undesignated fund balance or working capital is required. <br />ԙ At the conclusion of the grant, there will be no ongoing commitments or <br />obligations to continue the program. <br />ԙ The purpose of the grant program is clearly consistent with current City <br />plans, policies, and goals. <br />4.Administer grant programs if awarded. <br />a) For grants in excess of $10,000, prepare a City Council agenda accepting the <br />grant award, including a budget adjustment request in the fiscal impact <br />section, and attaching the grant summary form signed by Finance (see <br />attached). <br />b) Coordinate execution of grant documents by the City Administrator and <br />return executed documents to grantor agency. <br />5