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ϴͲϮ <br />3.Grants for operating purposes may be considered on a case-by-case basis after <br />careful consideration of the benefits of the program and the ongoing impacts on <br />the City if grant funding is no longer available. <br />4.The City should extensively analyze grants that fund “pilot” operating programs or <br />short-term staffing enhancements to existing programs. Taking on these programs <br />could ultimately aggravate the City’s fiscal position should the desire for the <br />program remain once the grant funding is no longer available. <br />5.The City will only seek grants when sufficient staff resources are available to <br />effectively administer the program in compliance with grant requirements and <br />successfully perform the grant work scope and provide necessary matching <br />requirements (both cash and in-kind matches). <br />6.Indirect costs of administering grant programs will be recovered to the maximum <br />extent feasible. <br />7.Operating departments have the primary responsibility for seeking out grant <br />opportunities, for preparing effective grant applications and for successfully <br />managing grant programs after they have been awarded. <br />8-5. ROLES AND RESPONSIBILITIES <br />CCity Council <br />1.Approves all grant applications in excess of $10,000 and delegates receipt and <br />contract execution to the City Administrator if delegation is allowed by the grantor <br />agency. <br />2.Approves resolutions accepting grant funds and matching funds, if required. <br />City Administrator or Designee <br />The City Administrator is the only authorized person to sign contracts, agreements, and <br />grants on behalf of the City. If the grant is to be submitted electronically, then the City <br />Administrator shall be listed as the authorizing agent or person. The City of Orono is <br />the Grantee, not the specific department or division. <br />1.Receives grants and executes related contract documents when delegated to do so <br />by the Council. <br />2.Approves all grant applications under $10,000 and delegates receipt and contract <br />execution to the department head requesting the grant application if delegation is <br />allowed by the grantor agency. <br />Operating Departments <br />1.Develop systems for maintaining ongoing information regarding grant availability <br />within their functional areas of responsibility. <br />2.Evaluate benefits and costs of specific grant programs on a case-by-case basis: <br />4