03-11-2024 CC Agenda Packet - Laserfiche WebLink

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Date: March 11, 2024 Item: 19 Presenter: Adam Edwards, City Administrator / Engineer Section: City Administrator/Engineer Report Title: Navarre Fire Garage Facility (24-034) 1.Purpose: The purpose of this action item is to reject the bids received and authorize staff to initiate design for our alternative site. 2.Background: In June of 2023 the city council passed a resolution to remove the Navarre service area from the Long Lake Fire department service area and to stand the Orono Fire department to begin servicing the area no later that July 1, 2024. Shortly thereafter the city of Long Lake initiated a lawsuit against the city of Orono to preclude Orono's use of the existing Navarre Fire Station. As an alternative, Orono began to study and design a facility in Navarre that could allow for staging of fire and emergency service equipment. Oertel Architects was engaged to assist the city with assessment of our facilities to support Orono Fire department operations and look a the feasibility of an improvements needed. Since that time Oertel has completed a study for both modification to the existing public works facility and the option of adding a two-bay garage facility at 3770 Shoreline Drive next to the existing Navarre Fire Station. In November, the design team began working on detailed designs for constructing a garage facility at 3770 Shoreline Drive. Plans and specs were prepared, bids were solicited, and bid opening was held February 20. 3.Scope: a. Scope of the project at 3770 Shoreline Dr: The project includes the construction of a 3,583 sq ft two-bay garage to store equipment for fire and emergency services. See Exhibit A. b. Scope of proposed project at 2345 Blain Ave: Approximately 700 sq foot addition to the front of the exiting Garage including garage doors, water service and sewer service. See Exhibit D 4.Cost: a. The city received proposals from ten contractors (Exhibit B). The low bids were for $1,147,000 from Ebert Construction and Rochon. The low bid is significantly higher the the estimated cost of $750,000. b. We do not have a detailed estimate for an addition to the Water Plant Garage however for planning purposes we are using $162,000. 5.Funding: The project is funded by the Facilities Fund, which includes $3,000,000 for fire facilities from 2021 facilities bond. 6.Staff Recommendation: In order to facilitate fire operations coverage in the Navarre area in a cost effective manner, I recommend council reject the bids received for the planned facility at 3770 Shoreline Drive and AGENDA ITEM 234