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9 <br />3.03 Public Meetings. <br />Pre-meeting preparation and post meeting follow up for City Council <br />regular meetings and work sessions is a core service the administration <br />team provides. The team coordinated nearly 50 meetings for Council <br />members alone, which averages about one per week. <br />In 2023 the administrative department in coordination with the IT <br />department initiated a project to improve public meeting streaming <br />services. At the same time, we implemented a new software system <br />to streamline the development of public meeting packets. <br />In addition to public meetings, the team coordinates non-public <br />meetings, like new employee welcome events, team meetings, <br />training, etc. <br />3.04 Elections. <br />This year, the team developed plans and budget for five upcoming elections in 2024 as well as record maintenance <br />work to remain in compliance with the retention and destruction schedule. The team has to remain certified and <br />prepared to administer a special election at any time with little notice if an office becomes vacant. Routinely, the <br />administrative team administers elections every other year for federal, state, county, and local offices. <br />3.05 Records. <br />Administration reviewed about 50 requests for public data, an average of one every week. The process includes <br />review and confirmation of the request, record search and retrieval, review of the data for redaction, protection of <br />not public data, processing payment, copying and transmitting the records, and archiving the fulfilled request as <br />public data to be maintained by the department for three years. This does not include requests for police data. <br />Activity 2021 2022 2023 <br />Requests for public records 34 34 50 <br />Records added 13,001 <br />3.06 Legal. <br />The Administrative team brought 29 resolutions for recording with Hennepin county property records. A <br />recodification project began in 2022 and continued throughout 2023. The last recodification was in 2003. <br />Recodification consists of a chapter-by-chapter review of the city code with the goal of ensuring the code is up to <br />date, internal conflicts are resolved and the code is compliant with current state statutes. The project has a target <br />completion in 2024. <br /> <br />Activity 2021 2022 2023 <br />Resolutions adopted 42 31 51 <br />Ordinances enacted 16 14 7 <br />171