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Name: Adam Edwards <br />Date: January 29, 2024 <br />Page: 3 <br /> <br />N:\Proposals\Orono\Lead Service Line Inventory Assistance 20240129\Orono_LeadServiceLineInventoryAssistance.docx <br /> <br /> Estimated Fees <br />Bolton & Menk proposes to complete the Task 1 and Task 2 scope of work on an hourly basis. A <br />breakdown of the hourly based fee is as follows: <br /> <br />Task 1 – Inventory Database Setup $6,090.00 <br />Task 2 – Initial Records Review $16,940.00 <br /> <br />Total Fee $23,030.00 Future Tasks <br />The following tasks of work have been identified to formulate a service inventory “game plan” for the <br />City of Orono. A proposal could be provided for these services today, if requested, however we are <br />recommending waiting at this time for two primary reasons: <br /> <br />• The below tasks 3 through 6 represent a large portion of the project cost that could be funded in <br />part (or in whole) by a MDH technical assistance grant. <br />• The scoping of the below tasks can be completed much more accurately with the completion of <br />the initial inventory steps identified in tasks 1 and 2. Simply put, costs for tasks 3, 4 and 5 may <br />become considerably lower if the number of unknown service materials are determined to be <br />lower. Additionally, costs for tasks 3, 4 and 5 can be reduced in part (or in whole) depending on <br />the amount of City staff involvement. Therefore, delaying the formal proposal and <br />authorization of tasks 3, 4 and 5 may yield cost savings to the City. <br /> <br />Future Task 3: Additional Records Review <br />Any additional records and documents described in Task 2 that have not yet been reviewed will be <br />addressed at this point. In addition, the city maintains records of building and plumbing permits. Any <br />remaining properties with “unknown” service materials could be cross referenced with existing permit <br />records for information about the service. Associated documentation and data entry will be inventoried <br />within the lead service line inventory solution. Additional investigation could consist of review of the <br />city’s maintenance records and possible consultation with local contractors/plumbers. Non-project <br />related paper or Laserfiche records could be reviewed as part of this task. <br /> <br />Future Task 4: Community Outreach <br />While unknown at this time, it is anticipated that even after all records have been reviewed, there will <br />still be a significant number of remaining unknown service materials. To minimize the time intensive <br />individual property visual inspections, a community process could be undertaken whereby property <br />owners can complete their property inspection and documentation process on their own. A project <br />website will be established that illustrates how to complete the inspection and enter data, including <br />photo documentation of the service line inside the home, that will be utilized to populate the lead <br />service line inventory solution. The data entered will be reviewed by a member of the project team to <br />verify compliance with the required documentation standards. It is anticipated that a combination of an <br />individual property owner mailing, citywide newsletter information, and web blast efforts will be used to <br />gather public participation. The specifics of this community outreach process will be tailored to the <br />remaining properties yet to be inventoried. <br />261