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Year-to-Date Expenditure Report Through June of 1993 <br />September 10, 1993 <br />page 2 <br />To determine whether there is an actual overage it is necessary to <br />analyze expenditures in all the departments in combination. <br />analysis shows that the salary expenditures in all public works <br />departments is at 100.6% of the year-to-date budgeted amount. The <br />year-to-date budg ied amount is $166,867.00 the actual year-to-date <br />expenditures are 7,922.00. <br />There are several yea. <br />to year-end overages. <br />-to-date expenditure overages which do point <br />These are as follows: <br />1. <br />2 . <br />Government Buildings <br />a.) Maintenance - Buildings and Grounds. This account is <br />over $2,638 due to a number of items needed for the new <br />facilities, such as floor mats and a sprinkler alarm <br />monitoring service. <br />b. )Utilities. The cost of utilities for heating^ and <br />lighting is budgeted in the government buildings <br />department and the police deoartment. The year-to-date <br />budget amount in both departments is $16,000. The actual <br />expenditure amount through June was $23,682 for an <br />overage of $7,682.00 or 48%. Projecting this to the end <br />of the year, the overage will be approximately $15,000. <br />It is expected the actual overage will be less because <br />the buildings were being heated in January and February <br />without final insulation and caulking and without the <br />HVAC system being balanced. Both the buildings and the <br />HVAC system should be significantly more efficient this <br />winte; . However, there will be a significant overage :n <br />this account for the year. <br />Fire Protection. This account is over $12,650 or 13%. This <br />ia I’.e to two causes. First, the third quarter payments to <br />both Mound and Long Lake were made in June. Secondly, the <br />budgets for Mound and Wayzata increased more than was <br />anticipated when the 1993 budget was developed. These <br />increases were not reflected in the adopted budget. The <br />projected year-end overage for the total fire department <br />budget is $7,500.00. <br />3. Street Department <br />) <br />Contractual Maintenance and Repair. This account is over <br />$4,113 or 64.5%. This is mainly due to a substantial <br />overage in the automotive repair account. There have <br />been seven repairs with a cost of over $500 each. These <br />repairs are difficult to predict from year to year. The <br />total actual contractual maintenance and repair aonount <br />for 1992 was $14,865. The 1993 budget is $12,750. The <br />proposed 1994 budget is $14,500.