11-14-1994 Council Packet - Laserfiche WebLink

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r REQti:ST FOR COl NCIL ACTION DATE: November 8. 19^ ITEM NO: DrpartOMM Approval: Naaw Ron Mootsc TMr Cit> Administraior AdmiiUstralor Reviewed: fv /•7 /\genda cay A R«pon* t A Item Deacripiloo: Navarre Water Plant Study "%>> BKkgfSMiKi When suff and Council retemly discussed a proposed engineering study ot the Navarre water plant Council expressed concerns regarding the co>i of the snidy in relation to the projected cost of the rehabiltution work. Suff has, since then, met with Bonestroo to review the swdy usks (see attached) and to determine whether the proposed study costs are reasonable. The review of snidy tasks indicated that a portion of the study dealing with the basic rehabiliution of the plant (items 1. 2. 3. 4 and 6) is a lessor part of the toul cost (approximately S5.000). The major cost items are numbers 5 and 9 which are an analysis of the current and alternative water treatment methods and processes. Study Purposes and Results If the city simply wanted to determine which items in the water plant need to be replaced or repaired the cost of this study would be approximately $5,000 However, given the substantial expenditure level of the rehabiliution project, it is imporunt the project accomplishes more than simply replacing equipment. The water plant is now 20 years old. The plant has not had any significant upgrading during this 20 year period. Ii is important that as we now prepare to conduct a major rehabiliution project we put sufficient effort into ensuring the plant equipment and treatment processes will meet the city’s long term needs as well as current water system regulations. It is imporunt that the rehabiliution of the plant enables the system to comply with new regulations, specifically the copper/lead rule. There are several options, including using different processes for treating the water or adding chemicals to limit the tendency of copper to dissolve into the water. The majority of the study costs are related to analyzing these options, and providing an option that most effectively meets i.ie city’s needs. RFP Option As part of the discussion of the cost of the study the Council questioned whether the city normally takes bids on projects of this magnitude and whether the city should conduct an RFP process for this study. The city does generally take bids on m.ijor equipment items and construction projects. However, the city generally does not conduct RFP processes for individual legal or engineering services. Although the city would very probably benefit from the periodic jse of an RFP process for overall engineering work, or for engineering work related to very large projects such as road reconstruction or saniury sewer projects, it is not cost effective to conduct an RPP process for a smaller engineering study. In the specific case of the water plant study, staff does not recommend an RFP process due to Bonestroo's knowledge of the water plant and the background already performed by Bonestroo as part of the copper/lead desk-top study. COUNCIL ACTION REQUESTED: Motion to authorize Bonestroo to proceed with the water plant study it a cost not to exceed $16,450