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f <br />I <br />I <br />B <br />n <br />S M <br />m <br />M <br />U <br />1 **“* <br />I fe3i <br />r* <br />M <br />!'- t <br />H <br />I « <br />I < <br />I 1 <br />a <br />If <br />* I M ' <br />Wdl wMiaaingd personnel records and systems can add to intemal controls, as well as provide the <br />mandates. All new employees should be rctpiired to personally come to <br />dm finmice depmtmeni to be processed in as an employee Seasonal empk>yees should have expected <br />mmunation dales which wouM re<|atrc investif atkm by the finance departmem of extended employmem <br />are teonired to make an annual review of their personnel files and benefits. During <br />this review, no items may be from the employee's file. Employees must make a formal request <br />for my action to be taken regarding their personnel file <br />Tbaimng <br />An important procedure mid policy to incorporate into the system of internal controls is cross training <br />personnel responsibilities. This can both strengthen controls while acting as a safety precaution if a key <br />person is kbsent from work <br />TV previous SMIjesUoo of swiicliiiig llie bank icconcilinion responsibility fot two specific moMhs is a <br />good example which forces cross training <br />Wtf believe it would be wise to mutually cross train all responsibilities of the three positions of finance <br />director, assistam finance director, and senior accounting clerk. After completion of cross training, their <br />responsibilHies should be temporarily uansferred to the other individuals on a periodic basis. Also, <br />annual vacations should be required of key accouming personnel to assure that the other individuals view <br />the responsibilities and systems typically handled by specific people. <br />i ^ <br />i' <br />I