11-13-2023 City Council Agenda Packet

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AGENDA ITEM Prepared By: Reviewed By: NJD Approved By: 1. Purpose. The purpose of this action item is to accept Ron Olson’s Resignation, to inform the council of plans to recruit the next Finance Director for the City of Orono. 2. Background. The Finance Director position is a critical position within the city staff. In Orono the position not only oversees the statutory roles of City Treasurer but also leads and manages the Finance activities, Information Technology activities and the Human Resources Activities for the city. 3. Resignation. Ron Olson has indicated his intent to resign with his last day as full-time employee being December 15th. Ron has tentatively agreed to continue on in a part time capacity to facilitate a transition with the new director. Ron has been an excellent Finance Director and valued member of staff for over 26 years. 4. Position Description and Scoring. The updated Finance Director position description is attached at Exhibit B. The description had not been updated since 2016. Based on he updated job description the position was rescored as follows. Current Proposed Metro Salary Survey Grade (Score Range) 16 (648-843) 17 (844-970) Average High: $111,006 Position Score 745 837 Average Low: $139,783 2023 Pay Range $103,263 to $127,804 $109,872 to $135,984 5. Recruitment. The selection process for the vacant position will involve advertising the position, application screening, interview panels and reference checking. Upon completion of the process a candidate will be presented to the council for consideration for appointment. 6. Timeline. The timeline for the process is as follows: When What 13-24 Nov 23 Advertise Position and Review Applications 28 Nov-8 Dec 23 Interviews (2 Rounds) Negotiation, Reference Checks and Background Investigation 11 Dec 23 Council Approval/Appointment NLT 29 Dec 23 New Employees First Day 7. Staff Recommendation. I recommend acceptance of Ron’s resignation from Full time employment with city with continued part time employment through a transition period and the initiation of the recruitment process for the City Clerk Position. I further recommend the council approve the updated job description and assign the position to grade 17 in the city’s compensation table. COUNCIL ACTION REQUESTED Move to accept the resignation Ron Olson resignation from full time employment with city effective 15 December 2023 with continued part time employment through a transition period; approval of the job description at exhibit B with pay grade 17; and the initiation of the recruitment process for the Position. Exhibits A. Letter of Resignation (to be provided) B. Position Description Item No.: 23 Date: November 13, 2023 Item Description: Finance Director Resignation and Recruitment Presenter: Adam T. Edwards City Administrator/City Engineer Agenda Section: Consent