08-28-2023 Council Packet - Laserfiche WebLink

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Minnesota Security Consortium - MNSec Bringing Information Security to Local Minnesota Governments Orono Police Department 2023 BWC Audit Executive Summary Page 5 of 7 Use of Agency-Issued BWC: Minn. Stat. § 13.825, Subd. 6 states that: “While on duty, a peace officer may only use a portable recording system issued and maintained by the officer's agency in documenting the officer's activities.” Orono Police Department “Policy 5010: Portable Audio-Video Recorders,” section 5010.07 states: “Members are prohibited from using personally owned recording devices while on duty. Personally owned devices, including but not limited to computers and mobile devices, shall not be programmed or used to access or view agency Portable Recorder data.” Orono Police Department was compliant in this part of the statute. Authorization to Access Data: The Orono Police Department allows its Officers to review non-public BWC data as a resource. Access is enforced using user accounts and roles/rights in the WatchGuard/Motorola system. BWC Data was sampled and audited across the audit period, and more intensely in the periods of May and June 2023. Results of sampling the BWC Data and its related audit trail in the WatchGuard/Motorola system, showed that it was either not viewed at all or by a police supervisor. All views and access were consistent with Orono Police Department “Policy 5010: Portable Audio-Video Recorders” and Minn. Stat. § 13.825 Subd. 7, as authorized by the Chief of Police. Sharing Among Agencies: Orono Police Department treats BWC as private and may only share BWC data with other agencies when permitted by Minn. Stat. § 13.825, Subd. 8 and Subd. 7. The Orono Police Department processes BWC data requests by other agencies, such as county attorneys or their City Attorney, they document this in their RMS case file. Links to BWC video are generated in their Evidence Library control panel, and the access is then monitored and logged in the video’s Audit Trail. The request for BWC footage requires that they have a legitimate, specified law enforcement purpose, as required by Minn. Stat. § 13.825, Subd. 7. The Orono Police Department was compliant with these aspects of the Statute.