02-24-1997 Council Packet - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION <? Joo DATE: February^^? -V ITEM NO.: /=< ^ Department Approval: Name Ron Moorse Title City Administrator Administrator Reviewed: //4 Agenda Section: City Administrator's Report r •Item Description: Vacation Accrual Language Change - Police Officer Contract At its February 10 meeting, the Council approved a contract settlement with the police officers which included new language to allow an exception to the maximum vacation accrual amount in the case of an approved extended vacation period. At the February 10 meeting the specific language implementing the change had not been developed. This language is now being brought forward for Council approval. The current police officer contract provides that the maximum carryover of accrued vacation from one calendar year to the next is 120 hours. The city personnel policy is similar, except the maximum can be exceeded with City Administrator approval. The police officers have requested language that provides for exceeding the maximum accrual amount if the Department Head approves an extended vacation period that requires more than 120 hours of vacation accrual. These types of situations have occurred in the past and have been approved. The requested change will reflect current practice. The recommended new language is as follows: If an employee receives approval from the employee’s department head for an extended vacation period, and the extended vacation period requires more than 120 hours of vacation accrual; the employee will be allowed to carryover an amount of accrued vacation equal to the extended vacation period, to a maximum of 160 hours. It will be necessary for the employee to provide an approved plan of vacation use, both to determine the necessary amount of accrued vacation carryover, and to ensure the employee’s vacation accrual balance will be reduced to the 120 hour maximum limit by the end of the calendar year. COUNCIL ACTION REQUESTED: Motion to approve amended contract language that provides for exceeding the vacation accrual maximum if needed for an approved extended vacation period. 4 1