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MINUTES OF THE <br />ORONO CITY COUNCIL MEETING <br />Monday, August 24, 2015 <br />7:00 o’clock p.m. <br />_____________________________________________________________________________________ <br /> <br />Page 2 of 13 <br /> <br />is no charge for the event but the Navarre Initiative will solicit donations to defray costs, including <br />permits, advertising, equipment use/rental, and supplies. <br /> <br />The Navarre Initiative will apply for a special event permit, which does require a $1,000,000 insurance <br />policy. This policy costs about $500.00. The Navarre Initiative contemplated requesting a waiver of the <br />insurance requirement, but on the direction of Staff, is requesting the City pay the fee on behalf of the <br />Initiative. Barnhart stated holding this event without insurance raises several challenges with liability, <br />and it is in the City’s best interest to have the insurance coverage in place. <br /> <br />To date, the City has waived the costs associated with the special event permit, temporary sign permits, <br />conditional use permits, and CUP escrow for the event. <br /> <br />Candace Nadler, Navarre Community Initiative, stated they are hosting the event on September 20 and <br />that they have a tremendous amount of volunteers and participants already lined up. The event will focus <br />on safety and bringing the community together. Nadler stated a number of the local businesses will be <br />involved in the event. Nadler stated in the 31 years she has lived in Navarre, she has never seen the <br />Navarre Community come together like this. <br /> <br />Nadler stated the Council and City have been very generous in their support of the Navarre Community <br />and this event. The Navarre Community Initiative is a small volunteer group which does not have the <br />funds to cover the cost of the insurance and as a result are asking the City to assist with that. Nadler <br />stated part of the emphasis is to promote the correct use of bike helmets and that insurance is an important <br />part of that focus. <br /> <br />McMillan noted the event is scheduled for Sunday, September 20, from 11:00 to 3:00, and will be <br />headquartered at the Navarre Park. <br /> <br />Walsh stated he does not feel the City should get involved for paying for organizational events and that <br />the community should take care of the insurance aspect. Walsh stated as a community member, he cares <br />about Navarre and will cover the cost of the insurance. <br /> <br />Nadler thanked Council Member Walsh for his generous donation. <br /> <br />City Attorney Mattick stated the City will need to be listed as an additional insured on the policy. <br />Mattick stated there is an issue about public purpose and City expenditure for the insurance. Mattick <br />stated he understands the nature of the request, but that he is not sure if the City can use funds for that <br />purpose. Mattick stated the City Council could decide to waive the insurance requirement, but that they <br />should check with the City’s insurer to make sure they are covered. Mattick stated since Council Member <br />Walsh is willing to donate the money for the insurance, the issue has been resolved but the City would <br />still need to be listed as an additional insured. <br /> <br />Nadler stated to her understanding they will be requesting a rider on the City’s policy. <br /> <br />Mattick stated it would be a separate policy and would cover an incident if it should occur. Mattick noted <br />the City already has insurance for the parks, but because this is not a City event, it will be necessary to <br />obtain a separate policy. <br /> <br />Barnhart indicated he will meet with Ms. Nadler about acquiring an insurance policy.