08-24-2015 Council Minutes - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 24, 2015 7:00 o'clock p.m. is no charge for the event but the Navarre Initiative will solicit donations to defray costs, including permits, advertising, equipment use/rental, and supplies. The Navarre Initiative will apply for a special event permit, which does require a $1,000,000 insurance policy. This policy costs about $500.00. The Navarre Initiative contemplated requesting a waiver of the insurance requirement, but on the direction of Staff, is requesting the City pay the fee on behalf of the Initiative. Barnhart stated holding this event without insurance raises several challenges with liability, and it is in the City's best interest to have the insurance coverage in place. To date, the City has waived the costs associated with the special event permit, temporary sign permits, conditional use permits, and CUP escrow for the event. Candace Nadler, Navarre Community Initiative, stated they are hosting the event on September 20 and that they have a tremendous amount of volunteers and participants already lined up. The event will focus on safety and bringing the community together. Nadler stated a number of the local businesses will be involved in the event. Nadler stated in the 31 years she has lived in Navarre, she has never seen the Navarre Community come together like this. Nadler stated the Council and City have been very generous in their support of the Navarre Community and this event. The Navarre Community Initiative is a small volunteer group which does not have the funds to cover the cost of the insurance and as a result are asking the City to assist with that. Nadler stated part of the emphasis is to promote the correct use of bike helmets and that insurance is an important part of that focus. McMillan noted the event is scheduled for Sunday, September 20, from 11:00 to 3:00, and will be headquartered at the Navarre Park. Walsh stated he does not feel the City should get involved for paying for organizational events and that the community should take care of the insurance aspect. Walsh stated as a community member, he cares about Navarre and will cover the cost of the insurance. Nadler thanked Council Member Walsh for his generous donation. City Attorney Mattick stated the City will need to be listed as an additional insured on the policy. Mattick stated there is an issue about public purpose and City expenditure for the insurance. Mattick stated he understands the nature of the request, but that he is not sure if the City can use funds for that purpose. Mattick stated the City Council could decide to waive the insurance requirement, but that they should check with the City's insurer to make sure they are covered. Mattick stated since Council Member Walsh is willing to donate the money for the insurance, the issue has been resolved but the City would still need to be listed as an additional insured. Nadler stated to her understanding they will be requesting a rider on the City's policy. Mattick stated it would be a separate policy and would cover an incident if it should occur. Mattick noted the City already has insurance for the parks, but because this is not a City event, it will be necessary to obtain a separate policy. Barnhart indicated he will meet with Ms. Nadler about acquiring an insurance policy. Page 2 of 13