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December 12, 1976 <br />To; VI. B. Van Nest, Mayor <br />From: C. P. Pesek <br />Subject: nr»nn Planning rnmmission Organizational and Procedural ReconirendatiW <br />A. Goals <br />1. Reduce length of meetings to less than 2 1/2 hours (to benefit both <br />members and the public in attendance. <br />2. Accelerate action on.all items (reduce time from application to <br />council decision). <br />3. Eliminate redundant discussion. <br />B. Organization <br />1. Reduce Commission to Five members. <br />2. Choose members based upon the following criteria. <br />a. Decision-making ability. ^ _b. Conscientiousness - ability and desire to attend meetings, prepare <br />for meetings, and take on projects for Coitmission. <br />c Objectivity - has no special interest to promote, <br />d*. Familiarity with and interest in planning and zoning. <br />Because the Commission functions as an "expert" advisory <br />Council it should not be organized on the basis of an evenly dis­ <br />tributed location, sex, and income mix. Orono should seek to obtain <br />the most qualified persons available, noj^ the most representative. <br />Automatically remove a member who misses 6 meetings in any six-month' <br />period.3. <br />4. <br />5. <br />Extend the term of chairmen to 24 months. <br />Have the mayor appoint the chairman and vice-chairman. <br />C. Procedures <br />1. Limit remarks from the floor and from members to 10 minutes on routine <br />items - to be designated by staff. <br />2. Provide members with a variance check list (attached). <br />3. Use subconmittee. to handle routine variances until Commission is <br />down to five members. <br />• i <br />1 r <br />i ^ <br />; H <br />i’jm i* <br />. 1