10-25-1999 Council Packet - Laserfiche WebLink

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Proposal for Product Sales and Professional Services Goal 2: Implement GIS Technology The City has expressed a need to implement GIS technology in conjunction with Govern Software and has already made significant steps towards the implementation of a City GIS in its existing contract with the local consulting firm of Bonestroo, Rosene, Anderlik and Associates, to build GIS basemap and planimetric data. An investment in GIS technology is a natural extension to the land management system, and represents a further step in the modernization of the City's ability to provide better and more coordinated information to decision-makers. D. Proposed Scope of Work and Estimated Timeline_____________ GeoAnalytics uses a project management system to monitor, control, track and manage its projects. This system involves procedures, data, technology, and management to ensure the successful and timely completion of firm projects. This system enables firm management and clients to have access to a wide range of information, including financial status, resource tracking and allocation, and project status. One critical feature of this system is the need for a consistent set of descriptions for various project dimensions. This scope of work adopts these descriptions and for the purposes of this proposal, a "Phase" is the highest level component of a project. A Phase is a collective set of related tasks that, typically, result in a set of deliverables. It does not necessarily connote a time dimension, although Phases often occur in sequence. Phases may overlap and some Phases, such as project management, may occur throughout the entire duration of a project. A "Task" is the next highest sub-component of a Phase. A Task may be a single activity or a collection of activities that result in a specific deliverable. "Subtasks" are the next level of activities. Subtasks may be a step or a series of steps. The following is a description of all proposed professional services to accompany the implementation of the Govern Software Land Management solution within the City. E. Project Phase O verview _________________________________ As expressed by the City, the deployment of Govern’s Land Management Software will be a phased deployment covering a period of eight months. The deployment includes the installation and implementation of the property control and land management modules, as well as the implementation of a simple GIS software package that will integrate with Govern Software to allow for data visualization in map form. This implementation approach is beneficial in providing sufficient time for GeoAnalytics and the client to thoroughly examine business functions and practices as they relate to each task in the respective phases. Because of the phased nature of the project, some tasks may be repeated behveen phases. Wherever possible, this will be eliminated to reduce redundancy and expedite implementation. 1. PHASE 1: Property Control Implementation As requested by the City, GeoAnalytics will begin implementation of the land management information solution by implementing the Property Control module and standard permitting, inspections and approvals. Propert)' Control is the foundational Govern Sofhvare module establishing names, addresses and owners of property based land records. a) Task 1: Needs Assessment and Requirements Analysis GeoAnalytics will begin this phase by performing a needs assessment and requirements analysis to assist the Citv’ in describing, quantifying and organizing the work flow processes and business rules Pages