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Council meeting <br />OCI 2 5 1999 <br />REQUEST FOR COUNCIL ACTION <br />CITyOFOflONO <br />DATE: October 21, 1999 <br />ITEM NO : // <br />Department Approval: <br />Name RonMoorse <br />THIe Citv Administrator <br />Administrator Reviewed:Agenda Section: <br />Cit>’ Administrator’s <br />Rqxjrt <br />Item Description: Purchase of Land Management Software (Govern and ArcView) <br />As part of the agenda for the October 11, 1999 Council meeting, staff requested preliminary <br />authorization for the purchase and installation of Govern and ArcView Land Management software, <br />subject to receiving a final proposal from GeoAnalytics, the software vendor. The memo from the <br />October 11 meeting is attached. The Council granted this preliminary authorization. <br />Staff has now moved ahead to focus and clarify the implementation process, and the related costs. <br />The costs in the vendor proposal are as follows: <br />Land Management application software (5 seats) <br />ESRI ArcView Software (2 seats) <br />Property Control/Permits and Inspections Implementation <br />Needs Assessment & Requirements Analysis <br />System Design <br />Data Conversion, Installation, and Training <br />Planning and Land Management Implementation <br />Needs Assessment & Requirements Analysis <br />System Design <br />Data Conversion, Installation, and Training <br />GIS Integration <br />Needs Assessment & Requirements Analysis <br />Data Conversion, GIS Installation & Training <br />Project Management <br />Expenses (travel, lodging and administrative expenses) <br />$15,600 <br />$ 1,990 <br />$11,900 <br />$3,400 <br />$2,500 <br />$6,000 <br />$10,400 <br />$4,300 <br />$2,500 <br />$3,600 <br />$ 5,600 <br />$2,200 <br />$3,400 <br />$ 2,790 <br />$ 2.800 <br />$51,080 <br />The total one-time costs estimated in the memo for the October 11 meeting were S42,570. The total <br />one-time costs in the final proposal are $51,080. The increased costs are related to the following: <br />An in-depth analysis of the steps and projected timelines of implementation <br />identified additional time required for on-site visits and implementation <br />GIS integration was expanded. <br />Two significant expenditure items. Project Management and Expenses, were not <br />included in the preliminary cost estimate <br />i