09-13-1999 Council Packet - Laserfiche WebLink

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V. c. Unit costs entered on the Cost Tabulation Sheet shall be identical to the unit costs shown on Exhibit C unless otherwise approved in writing by an authorized representative of the Council. d. Payment under this agreement is subject to the following requirements: (i) Billings shall be submitted not more hequently than once per month. However, the Council encourages the City to submit one billing upon completion of the work or progress billings at regular semi-annual or quarterly intervals. (ii) Invoices must include the Council contract number. ROUTINE REPLACEMENT AND MAINTENANCE OF EXISTING BUS STOP SIGNAGE 5.01 Services. The City shall be responsible for installing, maintaining, relocating, and moving existing bus step signs and new bus stop signs installed after the date of this agreement at bus stop locations designated by the Council. The Council shall provide the signs. The City shall supply the signposts, hardware, and labor and equipment required for routine replacement and maintenance of bus stop signs. 5.02 Compensation. The Council will reimburse the City for the reasonable costs meurred in connection with routine maintenance and replacement of signs. The City shall submit invoices to the Council not more frequently than once per month for the City’s routine bus stop sign replacement and maintenance activities. Each invoice must contain the Council contract number and be supplemented by an accompanying and separate detailed description of the work involved; the labor and equipment used in the performance of the work; and the parts and materials furmshed by the City. VI. TERM AND TERMINATION OF AGREEMENT 6.01 Term. This agreement shall commence on the date of execution of this agreement and shall continue in force and effect until terminated in accordance with paragraph 6.02. 6.02 Termination of Agreement Once the City has completed its responsibilities for Capital Improvement Project number 3251, or if the Council notifies the City that funds for Capital Improvement Project Number 3291 have been depleted or withdrawn, the portions of this agreement providing for the performance of and pavuicnt for w ork for Capital Improvement Project number 3291 shall terminate. This agreement may also be terminated by either party without cause upon sbety (60) days’ written notice to the other party. Vn. ACCOUNTING, RECORD, AND AUDIT REQUIREMENTS 7.01 Separate Accounts. The City agrees to establish and maintain separate accounts for the work undertaken pursuant to article III and article V. The Cit>- will maintain accurate and complete records and accounts relating to the receipt and expenditure of any and all funds paid by the Council under this agreement. The City must maintain adequate records to document all invoices submitted to the Council. All accounts and records shall be kept and maintained for a period of at least six (6) years following the termination of this agreement -4-