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COUMnii meeting <br />illN \ 4 1999 <br />REQUEST FOR COUNCIL ACTION <br />t ur unoi^u <br />DATE: June 10, 1999 <br />ITEM NO.;n <br />Department Approval: <br />Name Gregory A. Gappa <br />Title Director of Public Services <br />Administrator Reviewed:Agenda Section: <br />Engineering <br />Item Description: Purchase of Fuel Dispensing System <br />The existing TECH 21 fuel dispensing is not y2k compliant and is also not being manufactured <br />anymore as the company is out of business. This system needs to be replaced before the end of <br />this year. This is the only major item we have discovered in our y2k inventory of the City <br />equipment and facilities with the exception of some of the older computers and our networking <br />software which are scheduled to be upgraded through the normal computer upgrading program. <br />We have selected a Petrovend Automated Fuel Management system with Phoenix Plus Software. <br />This system is being installed by many firms that are replacing TECH 21 systems and is in use <br />by many metro area cities. The K800 is a basic system designed for smaller facility operations <br />and has very flexible report generating capabilities. <br />We have obtained quotations for the purchase and installation from three metro area suppliers of <br />this system. A summary of the quotations received is shown below. <br />♦Griggs Contracting, Shoreview, MN <br />Miimesota Petroleum Service, Fridley, MN <br />$5,620.00 <br />$6,692.09 <br />Pump & Meter Service, Hopkins, MN $9,160.18 <br />Wc arc rcconm'.cnding purchase of Petrovend K800 System from Griggs Contracting for <br />$5,620.00. <br />COUNCIL ACTION REQUESTED: <br />Motion to award the bid for the fuel dispensing system to Griggs Contracting, Shoreview, MN <br />in the amount of $5,620.00, including sales tax; to be funded from the Improvement and <br />Equipment Outlay Fund and to amend the budget by $5,620.00.