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DEC I 0 2001 <br />C» I r Otvjf^ <br />REQUEST FOR COUNCIL ACTION <br />DATE: Dcccaibcr 6,2001 <br />ITEM NO: f 3 <br />Dcpartascat Approval:Adniinbtrator Reviewed:Agenda Section: <br />Name RonMoorsc City Administratof^ <br />Title City Administrator Report <br />Item Description: Payment Requests-Lung Lake Fire Station <br />Payment Approval Proceas <br />The $3,498^00 from Mn/DOT and the S680.000 from Orono arc both now in a joint account, <br />controlled jointly by the Cities of Long Lake and Orono. The account enables the funds to be <br />invested and to be used to make payments related to the fire station. Hie payment approval process <br />is as follows: <br />1. Invoices received arc copied to both Cities. Any questions regarding invoices arc reviewed and <br />discussed with the Joint Construction Committee and its consultants. <br />2. The City Administrators place the Request for Payment on the City Council Agendas for <br />appro'al. <br />3. If approved by both City Councils, Orono will prepare a check from the Long Lake/Orono joint <br />account. <br />4. The check will require signatures from both Long Lake and Orono. and will be distributed for <br />payment. <br />5. Orono and Long Lake will each receive monthly account statements from the joint account. <br />6. At the completion of the fire station project, the joint account will be independently audited by <br />-ithcr city’s auditing firm. <br />Reauests for Pavment <br />1. Attached is an invoice from SHI I in the amount of $5,380.42 for the fire station site surv ey and <br />the staking of supplement soil boring locations on the site. The $5,000 lump sum fee for the site <br />survey, as well as the $380.42 for the soil boring staking were both approv ed by the Project Manager. <br />2. Attached is an invoice from the Construction Bulletin, in the amount of $146.70. for the <br />advertisement for bids for the soil correction work on the fire station site. <br />COUNCIL ACTION REQUESTED: <br />Motion to approve the requests for payment in the amount of $5,380.42 to SEH for the site survey <br />and staking of soil boring locations, and to the Construction Bulletin for the bid advertisement in the <br />amount of $146.70, and to authorize payment of the invoice amounts. <br />J