09-23-2002 Council Packet - Laserfiche WebLink

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SEP 2 3 2002 REQUEST FOR COUNCIL ACTION C» i y umoww DATE: September 23,2002 ITEM NO; / / Department Approval: Name Gregoiy A. Gappa Title Director of Public Services Administrator Reviewed: 7/ Agenda Section: Public Service Director ’s Report Item Description: Schedule Assessment Hearing for North Arm Lane Paving Project The deadline for contractor submission of quotations for this is project is scheduled for Monday, September 23"*. Information on the quotations received will be provided at the Council meeting Acceptance of the quotation for this project will not occur until after the assessment hearing. The costs provided in this memo are estimates based on the feasibility study. Proposed assessment costs, based on the quotations received, will be provided for the meeting At the Public Hearing for this project, the neighborhood residents asked if the City would consider a financial contribution for this project and Council directed staff to research this issue and present possible funding options for this project at the assessment hearing. We have studied the possibility of a City financial contribution for this project and our staff recommendation is that a City contribution for some of the project costs may be warranted for several reasons. The first reason is that having this road paved will reduce the City's maintenance costs for grading and crushed rock replacement on this road. This is the only gravel road in this area of the City, so it is inefficient to mobilize the road grader to maintain this one road. A paved road would require less maintenance and will also reduce the amount of sediment in the storm water runoff from this road. Another reason for City financial participation in this project is that the City currently pays for pavement overlays on other public streets with no assessments to the neighborhood residents. These pavement overlays also include costs for repair of poor areas in the pavement and shouldering of the road after the overlay is completed. The equivalent cost of a pavement overlay is $9,000 which is about 30% of the project cost. The estimated project assessment based on the feasibility study cost estimate, and a City contribution of $9,000 is $3,300 per property for seven properties. The proposed interest rate is 6.25% which is the same rate that has been used on sanitary sewer projects. The neighborhood residents have requested a ten year time period for this assessment. However, options for earlier payment of the assessment are available with reduced interest costs. We are recommending Council approval of the attached resolutions declaring the costs to be assessed and scheduling an assessment hearing for 7:00 p.m. at the October 14"* Council meeting Page 1 of 2 I