02-25-2002 Council Packet - Laserfiche WebLink

Home Browse Search

••'^ETINQ 2 5 2002 REQUEST FOR COUNCIL ACTION I \jr OHOHO DATE: l-ebruary 22,2002 ITEM NO: / 7 Department Approval: Name RonMoorse Title City Administrator Administrator Reviewed:0 Agenda Section: City Administrator's Report Item Description: Payment Request and Change Order No. I for Soil Correction Work - Long Lake Fire Station The Council, at its February 11 meeting, raised concerns regarding the change order portion of the payment request for Ingram Excavating. Due to these concerns, the Council continued action on the total payment request. On Friday, February 15. the City Administrator polled the Council Members to obtain authorization to release payment of the original contract amount. This authorization was granted. The specific item in the change order that was of concern to the Council was the $ 1,980.00 cost for digging holes for settlement plates, then refilling them when they could not be used. The Council did not believe the City should be responsible for this cost. The project manager has explained that the duplicate settlement plate work w as the result of good faith efforts to try to speed up the work rather than due to carelessness or improper work. The situation was that both the soils correction contractor and the soils engineer were trying to keep the work moving as quickly as possible. They found that the PVC pipes in the settlement plates were breaking because the soil was frozen. They had to get new settlement plates with steel pipe versus PVC pipe. The soils engineer indicated they would do their best to get the settlement plates by the next day. Early the next day, Ingram dug the holes for the settlement plate poles but GME was unable to provide the settlement plates that day. The holes had to be filled in to prevent the soil from freezing. This duplicate work was caused by elTorts to keep the project moving rather than by carelessness. The project manager believes both the soils correction contractor and the soils engineer performed extremely well under dilTicult conditions to get the project completed as quickly as possible. I Ic is recommending that the City pay the duplicate costs rather than penalizing either the soils correction contractor or the soils engineer for their good faith efforts to keep the project moving. COUNCIL ACTION REQUESTED: 1. Motion to approve Change Order No. 1 in the amount of $7,619.00. Motion to approve the Application and Certificate for Payment to Ingram Excavating, Inc. in the amount of $225,500.00. 1 J