10-11-2004 Council Packet - Laserfiche WebLink

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REQUEST FOR COUNCII. ACTION COMM''" »«CCTIISJG OCT 1 1 2004 CITY OF OROIMO UA'I ’E: October 8, 2004 ITEM NO: / <3^ Department Approval: Name l.in Vec Title City Clerk____ Administrator Reviewed:At>enda Section: (j|y Administrator’s jteport__________ Item Description: 1 emporary, Part/rime Clerical Hmployce to Assist with Election Duties The Orono City ilall lias been designated by the county auditor as an absentee ballot polling place, with the City Clerk designated to administer absentee voting laws. I here is a lengthy clerical process involved with 'ibsentee voting, which includes processing the initial absentee ballot application, verification ol'thc voter as registered or non-registered. determination of the correct precinct and school district, and a.sscmbling the correct ballot materials for the in-person voter. If the voter requests an absentee ballot by mail, additional materials and postage are required to process the request. A database is also maintained to provide infonnation about the absentee ballot process, including •' c date the application is received, the date the ballots are sent and the date the ballot is returned to City Hall. In addition, Hennepin ('ounty previously processed any absentee ballot requests received in their office. They have changed their procedures and now only process military and overseas applications with the remainder of the applications forwarded to each city to complete the absentee ballot process, therefore increasing the workload for Hennepin County cities. Since there has been a high volume of requests for absentee ballots during this presidential election year, which is typical for voters in our area, staff is requesting authori/ation to hire a temporary, part-time employee to assist with clerical election duties. Staff anticipates the need for no more than (lO hours of additional clerical help during the three weeks prior to Election Day- on November 2. 2004, and recommends a pay rate of $ 10 per hour. The hours will vary from day-to-day, depending on the volume of absentee ballot requests. The 2004 Election Budget includes additional money for salaries for employees and judges who arc working on election activities. Staff Rreommendatfon It is recommended that Council approve the hiring of a temporary, part-time clerical employee ftir no more than 60 hours, at a pay rate of SIO.W per hour, effective October 7 through November 2. 2004. C'OUNC'II. ACTION REQUESTED: Motion to approve the hiring of a temporary, part-time clerical employee for no more than 60 hours, at a pay rate of $10.00 per hour. elTcctive October 7 through November 2,2004.