05-09-2005 Council Packet - Laserfiche WebLink

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cnn»'^'i **r:cTiNGREQUEST FOR COUNCIL ACTION MAY 9 2005 DATE: May 9,2005 ^C^rv OF ORONO ITEM NO. Department Approval: NaoM Gregory A. Gappa Title Director of Public Services Administrator Reviewed: Agenda Section: •). Public Services Director's Report Item Description: Change Order #2, Lee Carlson Baseball Field-Trail Project This change order is to pave the access road to the baseball fields in order to correct an erosion problem as a result of the trail construction that was completed last year. This trail connects the Three Rivers Park District regional trail along Old Crystal Bay Road to the Willow View development trail along the south side of County Road 6. This trail is being funded utilizing Municipal State Aid Funds and Hennepin County Cost Sharing Funds for trails located along County Highways. This trail is located adjacent to the existing gravel baseball fields access road and there is erosion of the aggregate surface on the access road. The access road water used to drain into a ditch along the road, but because of site constraints the trail needed to be constructed directly adjacent to the access road with a concrete curb and gutter installed. The water draining off the access road is not flowing into the gutter: instead it is eroding the aggregate base and flowing downhill next to the concrete gutter. Normally, curb and gutter is installed on paved roads and this problem would not occur. When this trail was originally designed we did have some concerns about erosion problems from using curb and gutter on a gravel road, but thought K may work okay and saved money by not paving the access road. Now that there are erosion problems in order to correct this situation the access road needs to be paved. We have reviewed the information submitted by the City's engineering firm and recommend approval of this change order in the amount of $22,498.32 to pave the baseball field access driveway to correct an erosion problem. The costs for this trail project are being reimbursed to the City from Municipal State Aid Funds and Hennepin County Cost Sharing Funds for trail construction. The project funding agreement was based on an estimated construction cost of $123,700. The $59,802.70 project bid price received was lower than expected, so there are adequate State Aid and Hennepin County Funds available to complete this work. Approval for this change order has been obtained from both MNDOT State Aid and Hennepin County. COUNCIL ACTION REQUESTED: Motion to approve Change Order Number 2, Lee Carlson Baseball Field Trail Project for DMJ Contracting, Medina Minnesota in the amount of $22,498.32 to be funded from the 2005 Municipal State Aid Fund Budget with approval of a budget adjustment to reflect this expenditure. I 1 I