10-24-2022 Council Packet - Laserfiche WebLink

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AGENDA ITEM Prepared By: Reviewed By: A. Carlson Approved By: 1. Purpose. The purpose of this action item is to approve procurement of a Ladder truck for the Future Orono Fire Department. 2. Background. At the October 10, 2022 Council directed staff to procure a used ladder truck from the City of Coon Rapids. Staff coordinated with the City of Coon Rapids and their fire department. Our mechanic and Public Works Superintendent have inspected the vehicle and recommend purchase. Staff has also reviewed the maintenance history and vehicle specifications. Members of the LLFD previously reviewed the vehicle. 3. Equipment Description. The vehicle is a 2009 Pierce Velocity 75’ Ladder Truck. It has 59,665 miles. 4. Cost. Coon Rapids is asking $349,000 for the vehicle. Per state statute 471.64 this municipal government to municipal government purchase is exempt from competitive bid requirements. 5. Additional Costs. Additional expenditures will be required to make this vehicle operational. Costs include the following: Item Cost Estimate Remarks Refurbishment of the Truck $175,200 Based on a quote from Macqueen Equipment. Initial staff review of the items on this quote indicate we could realize significant savings by eliminating or deferring aesthetic items and focusing purely on operation needs. Equipment for the Truck $115,565 Based on List and estimate provided by LLFD. This amount could be reduced if the equipment is transferred from an existing engine as it is taken out of service. Decals $ 3,727 Based on quote provided by LLFD. TOTAL $294,492 Total with Truck Purchase $644,492 6. Funding. Funding for the procurement of the vehicle will come from the Fire Equipment Outlay Fund. This purchase will being the fund balance to $0. The revenue for the fire equipment outlay fund for 2023 is budgeted at $195,000. Assuming we can realize some savings over the additional cost amounts in paragraph 5 we should be able to afford the refurbishment and some of the equipment for this vehicle next year. 7. Staff Recommendation. I recommend that the city postpone any large capital purchases for the new Fire department until a needs study and capital plan is developed for the new department. If the council wishes to move forward with purchase of a ladder truck I recommend approval of this purchase. The truck is in relatively good condition and appears to be reasonably priced. COUNCIL ACTION REQUESTED Move to approve procurement of Ladder Truck from Coon Rapids for $349,000. Item No.: 10 Date: October 24, 2022 Item Description: Fire Department Equipment Procurement – Ladder Truck (Project #22-047) Presenter: Adam T. Edwards City Administrator, City Engineer Agenda Section: Consent Agenda