09-12-2022 Council Packet - Laserfiche WebLink

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94 221698v1 • The employee shall be responsible for providing the Department Head with evidence of satisfactory completion of approved class(es) within 30 days of receipt of grades showing course completion. For our purposes, satisfactory completion of the course means at least a grade of “C” or a “Satisfactory/Pass” and at least a 2.0 GPA. Any grade less then a “C”, “Satisfactory/Pass” or lower GPA then a 2.0 shall result in no tuition cost reimbursement for the employee. If the class is not completed, or no grade obtained, the City would not pay. The maximum reimbursement per course will be based on an average course cost at the University of Minnesota. Employees may elect to attend a more costly school provided they pay the difference in cost. Employees must reimburse the city if they voluntarily leave employment within twelve months of receiving tuition reimbursement from the city. • It shall be the employee’s responsibility to provide the Department Head with the necessary receipts for class(es), service charges, textbooks and other fees contained within the tuition cost as approved by the City Administrator. Eligibility. • Non-probationary, full-time employees in good standing shall be eligible for this program. • An employee who leaves the employ of the City of Orono or is no longer an employee in good standing will no longer be eligible for reimbursement. • Employees are also ineligible if they are receiving educational subsidies in the form of grants, scholarships or other tuition reimbursement. • An employee who does not remain an active employee of the City of Orono for a period of at least twelve months after successful completion of the course must agree in writing prior to approval by the City Administrator to repay the tuition cost to the provider(s) within one calendar year of separation from employ. This includes resignation, retirement or termination for cause. Limitations. Courses and coursework taken for credit at an approved educational institution must meet the following criteria to be approved for reimbursement: • Employees approved for the program will be responsible for ensuring their class schedule does not conflict with their work schedule. Flexible scheduling to obtain this goal is acceptable, but flexible scheduling must have advance approval from their Department Head. • Employees in the program will not be allowed reimbursement for mileage, lodging, travel time, airfare or other expenses unless pre-approved by the City Administrator. • Courses must be directly related to the employee’s present position.