09-12-2022 Council Packet - Laserfiche WebLink

Home Browse Search

93 221698v1 Tuition Reimbursement Policy Purpose. The purpose of this plan is to provide guidance in the administration and participation of the tuition reimbursement program for City of Orono Staff members. Definitions: • Tuition Reimbursement Form – The document completed by an employee requesting tuition reimbursement as approved by the City Administrator. • Tuition Cost – The amount of money charged by an institution for participation in class(es) including all fees, service charges, textbooks and other expenses. • Educational Planning Statement – A statement of the employee’s educational goals, how those goals will benefit the City of Orono in fulfilling its mission, the courses the employee is going to take to achieve those goals, the approximate tuition cost the for which the employee is seeking reimbursement and the time frame the officer intends to use to complete the educational goals. • Reimbursable Amount – The amount of tuition cost that will be reimbursed to an employee. May include all or only a portion of the tuition cost based on available funds and must be approved by the City Administrator. Procedure. All tuition reimbursement will be incumbent upon the amount of money available to the City of Orono at the time application is made. Monies for reimbursement can come from a combination of several sources such as private donations, grants and available training money. • The employee will be responsible for filling out the Tuition Reimbursement Application Form, completing an Educational Planning Statement and turning it in to their Department Head. After review, the Department Head shall forward the application and statement to the City Administrator with a written recommendation. The Department Head shall forward this information to the City Administrator no later than seven days after receipt. Improper or inadequate applications and/or statements shall be returned to the employee. • Upon receipt of the Tuition Reimbursement Application Form and the Educational Planning Statement, the City Administrator shall approve or disapprove the application on a case by case basis based upon whether or not the employee’s request is consistent with the mission and goals of the City of Orono and whether or not there are adequate funds available to meet the employee’s reimbursement request. The City Administrator shall notify the employee on the outcome.