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AGENDA ITEM <br /> <br /> <br />Prepared By: Reviewed By: A. Carlson Approved By: <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />1. Purpose. The purpose of this action item is to discuss the status of the Fire Department Negotiations <br />and confirm procurement method of a replacement vehicle for the Fire Department. <br /> <br />2. Background. The City of Orono currently receives fire and rescue services from the Long Lake Fire <br />Department (LLFD). The City of Orono has formally notified the City of Long Lake that we will not be <br />extending that contract arrangement beyond its current expiration date of December 31st 2025. Since <br />notification Orono and Long Lake have been negotiating the disposition of the current fire service and <br />what a future service will entail. <br /> <br />a. Negations. The Fire negotiation team, Council Members Seals and Johnson will provide the <br />Council and update on the status of key items of negotiation and look for council direction on how to <br />proceed. Summary document at Exhibit A. <br /> <br />b. Fire Equipment Procurement. The LLFD has requested procurement of 2x command vehicles <br />and found a source for them at a dealership in Maryland. The Orono Council approved purchase of both <br />with the caveat that ownership would be 100% Orono. Long Lake has expressed a desire to purchase <br />them in accordance with the 2002 Fire contact which is a shared ownership model. At the August 8th <br />meeting the Orono City Council reiterated its desire to purchase the vehicles with sole Orono ownership. <br />At their August 16th meeting Long Lake reaffirmed their desire to purchase at least one of the vehicles via <br />the provision of the 2002 Fire contract and directed their attorney to send Orono a letter to the same <br />(Exhibit B). The cost of the vehicle is $68,853.59. If purchased in accordance with the Fire Contract <br />Orono’s share would be approximately 85% or $58,525.55. The vehicles will be funded from Equipment <br />Outlay Fund for Fire. <br /> <br />3. Staff Recommendations. <br /> <br />a. Negotiations. Based on discussions with the negotiation team, I recommend council direct staff <br />to begin drafting contract framework documents. <br /> <br />b. Equipment Procurement. My recommendation is that the council clearly communicate their <br />approval or not of purchasing CMD 2 via the 2002 Contract. If not approved, we should provide a letter <br />to Long Lake to that effect. Per their letter shown in Exhibit A, it appears they believe the approval <br />conditions of 2002 Contract have already been met, however they have not. At Council’s direction staff <br />will prepare the appropriate response letter. <br /> <br />COUNCIL ACTION REQUESTED <br />• Direction from Council to the negotiation team and staff on how to proceed. <br />• Direction on how to proceed with respect to Fire department command vehicle purchase. <br />Possible Options: <br />A. Approve Purchase of CMD vehicle 2 in accordance with 2002 fire contract. <br />B. Do not approve of purchase of CMD 2 in accordance with the 2002 fire contract. <br /> <br />Exhibits <br />A. Negotiation update Summary. <br />B. Letter from Long Lake reference command vehicle procurement <br />Item No.: 9 Date: August 22, 2022 <br />Item Description: Fire Department Discussion and Equipment Procurement <br /> <br />Presenter: Adam T. Edwards <br />City Administrator/City Engineer <br />Agenda <br />Section: <br />Fire Department