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4 <br /> <br />(2) Hourly rates for all consultant employees who are expected to work on the project. These <br />rates shall be the agreed upon rates for any additional services requested by the City above what is <br />detailed in the RFP. <br />(3) Reimbursable costs include detail of service or item and applicable charge per unit. <br />(4) Not to exceed cost for the Project. <br /> <br />7. PROPOSAL EVALUATION: <br />A. The City intends to retain the services of the firm evaluated to be best qualified to perform the <br />work for the City within the required time frame, experience with similar contracts and clients, extent to <br />which previous clients have found the firm’s services acceptable, cost of services, ability to deliver work <br />within budget, and other factors considered. The firm will be selected upon the basis of the information <br />provided as requested in this proposal. <br /> <br />B. The City will undertake a preliminary review of all proposals submitted and determine, which, if <br />any, firms it will select for interviews. Follow-up with any or all firms submitting proposals may occur to <br />gather additional information upon which to make a decision. Any other pertinent data generated by the <br />City will be considered. <br /> <br />C. The City Council shall make the final selection of the firm. The final contract award will be <br />conditioned upon the successful proposer’s complying with all terms and conditions, mutual agreement <br />about the final work plan, and completion of a contract agreeable to all parties. The City reserves the right <br />to negotiate and further refine the scope of the work which may affect the final contract amount. <br /> <br />D. The City reserves the right to reject any and all proposals, in whole or in part, to waive any and <br />all informalities, to disregard all non-conforming, non-responsive or conditional proposals, to request <br />additional information from a proposer, or to expand the period for submitting proposals. <br /> <br />8. TERMS AND CONDITIONS: <br />A. The City reserves the right to reject any or all proposals or to negotiate a contract that is in the <br />best interest of the City at the absolute and sole discretion of the City Council. <br /> <br />B. The contract for services will require that the firm selected maintain general liability, automobile, <br />worker’s compensation, and errors and omissions insurance. The contract will also contain provisions <br />requiring the selected firm to indemnify the City and firm serves at the will of the City Council and the <br />City Council has the right to terminate the agreement, at its sole discretion, upon the provision of notice. <br /> <br />