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2 <br /> <br />3. GENERAL INSTRUCTIONS. <br /> <br />A. All proposals should be sent and all questions and correspondence should be directed to the City of <br />Orono, Adam Edwards, City Administrator (952-249-4601) at 2750 Kelley Parkway, Orono, MN 55356. <br /> <br />B. All proposals must be received at the City offices no later than 4:30 p.m., Friday, May 20th, 2022. <br />Proposals shall be clearly identified with "City of Orono Fire and Rescue Service Operational Study RFP” by <br />the submittal deadline. <br /> <br />C. Proposals must be signed by an authorized representative of the company. <br /> <br />D. Proposals should be limited to a maximum of 15 pages, including all supporting documentation. <br /> <br />E. In order to ensure a fair review and selection process, firms submitting proposals are specifically <br />requested not to make other contacts with other City staff or Councilmembers regarding their proposals. <br /> <br />F. The city staff plan to review and analyze all proposals as well as schedule interviews in June <br />2022. The City plans to make a final selection by June 27th, 2022. <br /> <br />4. SCOPE OF SERVICES. The City of Orono is searching for a firm that will assist and advise the city <br />as it takes on the responsibilities of managing a fire and rescue department. This project seeks <br />recommendations regarding the organizational structure, operational objectives, and staffing needs to <br />support current and future service demand. The work performed by this project should include the <br />following: <br />A. A review of background information, including the following: <br />(1) Community and service area population and demographics <br />(2) Residential, commercial, industrial, and institutional property uses within the community <br />(3) Policies, agreements, and Department operating guidelines that impact staffing and LLFD <br />practices <br />(4) Mutual aid agreements <br />(5) Call volumes, statistics, and trends <br />(6) Facilities, equipment, and operational practices <br />(7) Review of response time, including by time of day and day of week <br />(8) Review of current operations <br />(9) Review of current organizational structure <br />(10) Review of budgets and funding methods <br />(11) Current department staffing, turnover, and succession planning <br />(12) Past organizational structure and hiring processes <br />B. Analysis of medical and emergency response services provided by other external service <br />providers, including ambulance and medical service responders. <br />C. At a minimum, input should be solicited from the following stakeholders: <br />(1) Mayor/City Council <br />(2) City Administration <br />(3) LLFD members and officers <br />(4) Mutual aid / Neighboring departments <br />D. Report should address the following: <br />(1) Recommendations regarding current operations including <br /> Staffing structure – consider paid-on-call, part-time, full-time, and/or a combination to <br />meet service delivery needs