11-09-2020 Council Packet - Laserfiche WebLink

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Prepared By: Reviewed By: Approved By: 1. Purpose. The purpose of this action item is for Council approve change orders related to the Big Island ADA Trail Project. 2. Background. In early 2017 the Big Island Committee was established to evaluate and develop plan to improve the Park and meet the goals of the 2011 Big Island Management Plan. The group worked with staff, consultants and coordinated with MCWD to develop a master plan to guide improvements at the park. The Council approved the Big Island Master Plan on April 23, 2018. In 2019 the City Applied for and received a MN DNR Outdoor Recreation Grant for Big Island. On October 28th, 2019 the Council approved the Big Island Grant Agreement with the DNR. The City Awarded the base bid and Alternate #1 (the vault toilet) in April of 2020. The project was then delayed for archeology and Federal Native American consultation requirements though the summer and early fall of 2020. All of the requirements were met at the end of October and the Project is currently under construction. Over this state legislative session, the Mayor successfully got an entry added to state bonding bill for the city. The State Bonding Bill which recently passed both houses of the legislature and was signed by the governor included $300,000 for Orono’s Big Island Park Project: For a grant to the city of Orono to predesign, design, construct, furnish, and equip improvements at Big Island ark, including a picnic area, trails and trail gates, restrooms, permanent seating, and interpretive panels. The grant funds will be administered by the Minnesota State Department of Employment and Economic Development (DEED). Staff has been in contact with DEED and expects to get guidance on the process and limits associated with the funds soon. The funding should be available in time to complete the original Big Island Project as designed including the items that were previously differed due to lack of funding. This includes the picnic shelter and tables. Staff will also be recommending that some of the funding be used to pay for the additional archeology and design work required this past summer to get the final state and federal approvals for the project. 3. Project Scope. The original project scope consist of ADA accessible pathway, picnic shelter, interpretive signage and an ADA compliant restroom facility. 4. Change Order Scope. Inclusion of the Picnic shelter and tables (Alternates 2-5), delay and additional mobilization fees. Additional Archeology and associates construction mgmt. for change. 5. Cost. Item Cost Comments Construction Base Bid: Trails $ 212,460 Awarded in April 2020 Construction Alternate 1: Vault Toilet $ 93,000 Construction Alternate 5: ADA Picnic Tables $ 10,000 Previously approved/ match donated 3 Sitting stones for northern overlook $ 3,975 Previously approved/ match donated Design and Archeology Costs $ 51,457 Previously approved Construction Management $ 20,000 Previously Approved City procured Items: Signage and painting $ 4,817 Does not include labor or admin costs Construction Alternates 2-3: Picnic shelter $ 73,030 Change order Construction Alternate 4: Picnic Tables $ 10,000 Mobilization for Change order and delay costs $ 16,160 Additional Archeology & Construction Mgmt $ 19,040 Not to exceed PROJECT TOTAL $ 513,939 To date Item No.: 18 Date: November 9 , 2020 Item Description: Big Island Park ADA Trail Project (19-033) – Change Order Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Public Works and Engineering 172 172