04-13-2020 Council Packet - Laserfiche WebLink

Home Browse Search

AGENDA ITEM 6. Courses of Action. All of the courses of action require increased funding from the City. The funding source for this project is the Park Fund. All courses of action include the procurement of the project signage and painting of the visitor center. a. Award the Base Bid and all of the Alternates. Total Cost $ 464,764 This course of action would allow the city to maximize the DNR matching grant. This would provide the ADA trail network, vault toilet and picnic shelter with tables. This option would require the city to increase its contribution to the project from $80,000 to $196,764. Funding Donations- Big Island Legacy Fund $ 68,000* City-Park Fund $ 196,764* DNR Grant $ 200,000 *As an alternate to COA A the Big Island Legacy (501c3) would like the council to consider this option with the understanding that they will eventually reimburse the city the current $52,000 short fall in their fund raising for the project. If this was to occur the amount funded by the city would be reduced from $196,764 to $144,764. While they cannot offer a security they feel confident the money will be raised by the end of 2020 at the latest. The 501cC is already planning a second Phase and will be raising additional funds b. Award the Base Bid and either Alternate 1 (Vault Toliet) or Alternates 2-5 (Picnic Shelter& Tables). Total Cost $ 371,734 This course of action would provide the DA trail network and one of the two other major amenities. This option would require the City to increase its contribution to the project from $80,000 to $131,530. Funding Donations- Big Island Legacy Fund $ 68,000 City-Park Fund $ 131,531 DNR Grant $ 172,203 c. Award the Base Bid. Total Cost $ 278,734 This course of Action would provide the ADA trails and associated signange. This option would require the City to increase its contribution to the project from $80,000 to $90,145. Funding Donations- Big Island Legacy Fund $ 68,000 City-Park Fund $ 90,145 DNR Grant $ 120,588 7. Project Timeline. When What April 13th, 2020 Award June-October 2020 Construction 8. Staff Recommendation. I recommend Course of Action B with the Picnic Shelter and Tables. This course of action provides and good balance between cost, amenities provided and maximization of use of the grant. COUNCIL ACTION REQUESTED Motion to: Direct Staff to complete Course of Action B; Award the Big island ADA Trails Project to Blackstone Contracting; Accept the construction management Fee Proposal from Bolton and Menk not to exceed $20,000; To authorize payment of $1,177 in design fees above the previous not to exceed proposal;