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<br />Prepared By: Reviewed By: DJR Approved By: DJR <br /> <br /> <br /> <br /> <br /> <br /> <br />1. Purpose. The purpose of this action item is for Council to confirm funding commitments and award <br />the Bid Island ADA Trail Project. <br /> <br />2. Background. In early 2017 the Big Island Committee was established to evaluate and develop plan <br />to improve the Park and meet the goals of the 2011 Big Island Management Plan. The group worked with <br />staff, consultants and coordinated with MCWD to develop a master plan to guide improvements at the <br />park. The Council approved the Big Island Master Plan on April 23, 2018. In 2019 the City Applied for <br />and received a MN DNR Outdoor Recreation Grant for Big Island. In July of 2019 Council approved <br />design and engineering which is underway. Throughout the late summer staff and consultants completed <br />survey collection work and initial construction archeology field work. On October 28th, 2019 the Council <br />approved the Big Island Grant Agreement with the DNR. Thru out the fall and winter staff and our <br />consultants have developed the design for the project and coordinated the design with our partners <br />(MCWD & The Big Island Legacy group) as well as the Park Commission. At the February 24th meeting <br />the council approved the deed restriction required by the grant and authorized solicitation of bids. Bids <br />were opened on April 8th. <br /> <br />3. Project Scope. The project consist of ADA accessible pathway, overlook / pavilion area <br />improvement, interpretive signage and an ADA compliant restroom facility. <br /> <br />4. Cost. The City received three bids. The low bid was from Blackstone Contracting. <br />Item Cost Comments <br />Construction Base Bid: Trails $ 212,460 Bid Items as bid by Blackstone <br />Contracting. <br />Base + Alternates totals $ 398,490 <br />Construction Alternate 1: Vault Toilet $ 93,000 <br />Construction Alternates 2-3: Picnic shelter $ 73,030 <br />Construction Alternate 4-5: Picnic Tables $ 20,000 <br />Design and Archeology Costs $ 50,280 NTE- Previously approved <br />Design Extra (Online bidding/ Alternate prep) $ 1,177 Request form BMI <br />Construction Management $ 20,000 To be approved <br />City procured Items: Signage and painting $ 4,817 Does not include labor or admin costs <br />TOTAL $ 474,764 Includes all alternates <br /> <br />5. Funding. The City has secured a Grant from the DNR and the Big Island Legacy worked to raise <br />money for the project. Based on the potential funding shortfalls the bid solicitation included several bid <br />Alternates as shown in the table at Paragraph 4. <br />Funding Source Amount <br />Projected <br />Comments <br />City- Construction-Park Fund $ 80,000 <br />Donations- Big Island Legacy <br />Fund <br />$ 120,000 To date $68,000 has been donated to the Fund. <br />Leaving a short fall of $52,000 <br />DNR Grant $ 200,000 The DNR Grant requires a match and the amount <br />of Engineering eligible for the grant is capped at <br />10%. <br />Donation in kind-Bolton and Menk $ 10,000 <br />TOTAL $ 410,000 <br /> <br />Item No.: 13 Date: April 13, 2020 <br />Item Description: Big Island Park ADA Trail Project (19-033) - Award <br />Presenter: Adam T. Edwards <br />Public Works Director/City Engineer <br />Agenda <br />Section: <br />Public Works and <br />Engineering