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MINUTES OF THE <br />ORONO CITY COUNCIL MEETING <br />Monday, February 24, 20 20 <br />6 :00 o’clock p.m. <br />_____________________________________________________________________________________ <br /> <br />Page 14 of 15 <br /> <br />Johnson stated he made a good point, because halfway through the year the Council was concerned they <br />would not hit the budgeted number. He noted Orono's reputation is changing in a positive way with <br />Walsh's leadership and reducing fees, reviewing the Ordinances and asking why they are there. He said <br />Citizenserve saves time and money and people want to spend money when it is easier to do. <br /> <br />Council members discussed the amount of paperwork that is no longer at City Hall. Instead, the City is <br />using various technology to reduce paper amounts. Also, good business common sense is being used. <br /> <br />CITY ADMINISTRATOR REPORT <br /> <br />11. RESOLUTION OF APPRECIATION OF OUTGOING PARK COMMISSIONERS <br /> <br />Walsh said he thanked Bryce Johnson in person at the Park Commission meeting and that he was one of <br />the founding members of the reconstituted Park Commission who had true passion and real dedication <br />and the Park Commission will miss his leadership. He read a Resolution of Appreciation to Bryce <br />Johnson for distinguished service as a member of the Park Commission. <br /> <br />Johnson moved, Crosby seconded, to approve Resolution No. 7075 a Resolution of appreciation for <br />Mr. Bryce Johnson. VOTE: Ayes 3, Nays 0. <br /> <br />13. 2020 PRIORITIES <br /> <br />Rief stated he put together a number of priorities in administration for the upcoming year in no particular <br />order. His priorities include Election support: It is ongoing for the first of three election cycles this year. <br />70 election judges were hired for the presidential primary. 2020 census support: The census is April 1 and <br />it is a once-a-decade opportunity to gather data on citizens, go through maps and verify addresses. They <br />have been working on it since last summer, and the final component is the planning and zoning <br />department verifying all of the annexation-related documents to ensure boundaries are correct. Fire <br />contract: One of the goals is to develop a plan for the next version of fire services for the City of Orono. <br />Utility billing transition: The City Council last fall agreed to a monthly billing process rather than a <br />quarterly billing. An Ordinance will be brought forward at the next Council meeting to address that. <br />Budget and capital planning: The goal is to normalize capital expenditures. They ha ve made great strides <br />in trying to normalize expenditures relative to revenue and increasing the levy for roads, et cetera. Once <br />normalized, it becomes a lot easier to replace things as needed. Performance Metrics: Analyze and <br />develop relevant metrics for all departments, develop standard reporting schedules, and ensure <br />measurements are useful and relevant. Employee handbook: They will look at and compare policies. <br />Mattick has provided a handbook as well as a couple of neighboring cities to see what's out t here. It has <br />not been updated in ten years. Finance software upgrades and process improvements: The software has <br />been upgraded and it will allow for digital accounts payable and timesheets. They are in the process of <br />digitizing everything. <br /> <br />CITY ATTORNEY REPORT <br /> <br />Mattick had nothing to report. <br /> <br /> <br />ADJOURNMENT <br />