11-22-2021 Council Packet - Laserfiche WebLink

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CITY COUNCIL AGENDA ITEM Item No.: 11 Date: November 22, 2021 Item Description: Acceptance of Donations and Approval of Expenditures for the Holiday Tree Lighting Event Presenter: Joshua Lemons Agenda Consent Agenda Parks and Golf Superintendent Section: 1. Purpose. Formal acceptance of donation from sponsors. Use donations for holiday tree lighting event at Orono Golf Course. 2. Background. The Holiday Tree Lighting event will be held on December 4"', 2021 at the Orono Golf Course. 3. Donations. Sponsors have donated finances and/or resources to help draw the community to the event. Sponsor Description Value Kottemann Orthodontics donation for MADD JAZZ $300 Maverick Lead Generation donation $250 North Mallow S'mores kits $600 Otten Bros. donation $750 Paul Kubista/Twin City Seed Firewood $150 Rotary Club Fire pits $300 Holiday 125Brats, 25hot dogs, buns, food boats $300 Rev Logistics Donation- previously Accepted $2000 Total $300 $ 4650 4. Citv Incurred Expenses. Activity Cost Funding Source Staff Planning $700 General Fund Staff Set-up $1100 Park Operating Budget Staff Clubhouse Attendant $80 Park Operating Budget Police Support $400 Police Operating Budget 10 x 10 Tents (gty.4) $870 Park Operating Fund Entertainment — Fire Works $7050 Contingency Fund Entertainment — Reindeer $1500 Contingency Fund Entertainment — Santa $500 Contingency Fund Lights $300 Park Operating Fund Total $12500 5. Funding. All of the Staff effort is already funded in the General fund personnel budgets. The Entertainment items (9,050) are unbudgeted items that can be funded via the contingency fund. COUNCIL ACTION REQUESTED Accept donation and use funding for Holiday Tree Lighting Event. Approve funding of unbudgeted city expenses from the Contingency fund. Prepared By: Josh Lemons Reviewed By: A. Carlson Approved By: A-� V