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H:\ORNO\2021 New Projects\Fee Estimate - Parking Lot Engagement.docx April 20, 2021 City of Orono Attn: Jeremy Barnhart PO Box 66 Orono, MN 55323 RE: Navarre Area Engagement Dear Jeremy: As requested, we have prepared a scope of services and fee estimate for the proposed Navarre Parking Lot Improvements community engagement. It is our understanding that the City would like to evaluate new features and modifications for the Navarre area parking lot before resurfacing occurs in 2022. We have organized our scope of services and fees by task. Proposed Scope of Services Staff Meetings – Our team will meet with city staff via conference video call twice during this contract. The first to review the approach, scope, schedule, and materials and the second to review the summary of engagement and next steps. Estimated Cost: $900 Virtual Public Open House – A virtual public open house opportunity will use ArcGIS’s Story Map ; an example is shown here: https://17th-st-n-corridor-study-bmi.hub.arcgis.com/. For the Navarre area parking lot engagement, we will include a project summary, a brief visual preference survey, and methods to provide comment. It is expected the City will provide a link to this web page from their website. A live Q&A with project staff can also be held virtually . To market this engagement opportunity, Bolton & Menk will send direct mailers to prop erties within the Navarre area (not to exceed 700) and will work with the City on other forms of marketing, like social media . Estimated Cost: $8,800 Pop-Up Meeting – Bolton & Menk will hold a pop -up style public input meeting to gather feedback from parking lot users. This will occur simultaneously with the virtual public open house and run for four hours on a typical day, likely from 3 -7 to capture afternoon park visitors and after work and dinner crowds. Estimated Cost: $3,300 Stakeholder Meeting – Our team will work with the businesses that surround the Navarre parking lot to host a listening session with these key stakeholders. The City is to provide contact information for key stakeholders. Estimated Cost: $2,400 Engagement Summary – Once the engagement process is complete, we will summarize what we heard to provide information to the City for decisions on next steps for the parking lot area. Depending on the outcomes of the engagement process, additional scope may be necessary to provide alternative recommendations and new designs. Estimated Cost: $1,500 Fee Estimate Based on the scope of services described above, we propose a not -to -exceed fee of $16,900. If necessary, we will gladly work with the City to adjust our scope and fees to meet your needs and expectation for the project. We anticipate this work to be completed by the end of August.