01-11-2021 Council Work Session Packet

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DRAFT Comprehensive Fire Service Study MEDINA, MINNESOTA Matrix Consulting Group Page 66 • If the employee is employed for at least 12 months by the city • If the employee is employed for at least 1,250 hours of services with city during the previous 12-month period • If the employee is employed at a site where the employer employs 50 or more employees within 75 miles of the employee’s worksite at the time of the leave request. Much like the ACA, there are requirements for tracking and evaluating the eligibility, leave that is used and the reporting requirement s. As well, this will add to the workload of the human resources function. 5 Financial Resources The City of Medina provides its residents fire protection through contracted services with four fire departments that it also supports with financial resources. Each of these contracts have termination clauses that have different termination notice time frames. • Long Lake Fire Department has a without cause termination notice of 2 years. Assuming notice would be given on January 1, 2021, the contract would then be terminated on December 31, 2022. • Loretto Fire Department has a without cause termination notice of 1 year. Assuming notice would be given on January 1, 2021, the contract would then be terminated on December 31, 2021. • Maple Plain Fire Department contract may be terminated with a minimum six-month notice and the termination effective on January 1 of the following year from the time the notice is given. Assuming the notice provided would be given on January 1, 2021, the contract would then be terminated on January 1 , 2022. • The Hamel Fire Department contract contains a termination clause for any reason with a 2-year written notice that cannot be issued any earlier than December 31, 2020. Assuming the notice would be given on January 1, 2021, the contract would terminate on December 31, 2022. However, in this instance the Hamel Fire Department Board of Trustees have indicated their desire for the Hamel Fire Department to become a City department and are apparently amicable to a termination of the current contract. As such, consideration of the termination clause is being absolved. As noted previously, Hamel Fire Department has offered to allow the transfer of assets for certain non -monetary considerations. The following table illustrates the financial impact for the City of Medina with creating a City fire department. There are a few assumptions in this projected budget. • The new City fire department would begin operations on January 1, 2021. • The Fire Chief would be a full-time position