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<br />c. Pass Though Costs. As described in 5 above any call outs would be billed at the applicable <br />Orono standard or overtime labor and equipment rates. Any supplies and materials would be passed <br />through or billed directly to Spring Park at cost. Any City Engineer Work beyond administering the <br />contract and basic capital programing advice would be billed at the applicable labor rate. Any contracted <br />work would be passed through. Any agreement would need to identify the contracting threshold Orono <br />public works would be authorized to make on spring parks behalf in emergency situations (example <br />afterhours Watermain break repairs). <br /> <br />d. Other Costs. To manage workflow and account for effort expended supporting Spring Park, the <br />city’s assets will need to be added to Orono’s GIS and asset management systems. Currently Orono uses <br />ESRI for GIS and Cartegraph for asset management with Bolton and Menk providing GIS tech consultant <br />services. The estimated baseline software licensing and consultant support is $1500/ year. <br /> <br />e. Current Spring Park Expenses. The Spring Park City Administrator provided a summary of <br />their current Public Works related costs as a comparison. See Exhibit C. <br /> <br />8. Impact to Orono. Based on our initial assessment to provide the necessary support to Spring Park <br />the City of Orono would need to add one full time maintenance worker to the department as well as truck <br />with snow and ice capabilities. The Public works department would need additional administrative <br />support to administer the agreement. The agreement would have the largest impact on the Utility <br />Supervisor positon by adding a 30% increase in responsibility in the water system and a 15% increase in <br />responsibility for the sewer system. The additional work load and responsibilities will likely necessitate <br />an organizational change with in the public works department. <br /> <br />9. Transition. If the two cities agree to proceed, a period of preparation and transition will be required. <br />The City of Orono would need to complete hiring action for additional personnel, procurement of <br />equipment and familiarization training for all employees on Spring Park’s infrastructure. <br /> <br />Council Action Requested: <br />Guidance and direction on whether to pursue such a partnership with Spring Park. <br /> <br />Exhibits <br />A. Work Effort by Task <br />B. Work Effort Proportioned <br />C. Spring Parks Existing PW Expenses. <br /> <br />