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<br /> <br /> Postcards – Used for notices, public hearings, updates for bills and other happenings or events <br /> Handouts, Inserts & Flyers – Used in the front office & utility bills for notifying visitors of events <br />and other happenings <br />Website: <br /> CivicPlus – Used for everything related to Orono (All content from this site can be shared via <br />social media. <br /> Newsflash – Subscription based, both carousels are on the home page <br /> NotifyMe – Subscription based listserv, can be selective if desired <br /> Electronic Newsletter – This may be added if we have enough content. <br />Telephone: <br /> Word of Mouth – Communicating & Advertising through conversation <br />Internal Process for collecting & distributing communications: <br /> Meetings – Communications is requested at every meeting. <br /> CivicPlus Communications form – It will be a standard practice to formally submit request via <br />the CivicPlus Communications form. Once the form is received the request will be added to the <br />communications calendar. If additional information needs to be added please send it via email <br />to communications@ci.orono.mn.us. Any additional information for the communication <br />request must be submitted via email at least 48 hours prior to the expected publish date noted <br />in the timeline on the original request form. <br /> Meeting/Department Liaisons: (Department Heads and liaison) <br />Public Works: PW Support/UB Specialist <br />Community Development: Planning Assistant <br />Management Team: Clerk <br />Council Meetings: City Administrator and Department Head <br />Finance: Accountant <br />Police Department: Chief <br />Administration: Clerk/Management Assistant <br /> Communications Email – The subject for the email should be the Subject Heading used in the <br />Communications form. The Communications department will add/remove any avenues for <br />distribution as necessary. If changes are needed please explain expectations for the change <br />needed in full detail. <br /> Communications Calendar – Established for scheduling communications <br />Process: <br />Once a request is received, the MA will add to the calendar, Clerk will double check it has been <br />added. The MA will send out a reminder to the department head three days prior if content has <br />not yet been submitted via CivicPlus Communications Form. <br /> Social Media Software – Calendar items will be added/updated/modified in coordination with <br />Calendar if this option is used.