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3 <br /> <br />Include brief résumé information focusing on project experience that enhances qualifications for this <br />work. <br /> <br />E. References / examples of a minimum of three (3) projects, specific to similar municipal building <br />projects, outlining scope of services, project description, and cost. <br /> <br />F. Approach and Work Plan. Proposed approach to the project development and design, outlining <br />schedule, meetings, critical tasks, and other information that demonstrates how the firm intends to <br />manage the overall project design and construction administration. <br /> <br />G. Fee Quotation. Provide the proposed A/E fees for the project. Fees will be in a not to exceed <br />format broken down by project phase. Clearly identify the basic services included in your fee; any <br />additional services and additional costs not included in your basic fee; and any reimbursable expenses <br />with the applicable reimbursable rates. Provide a best estimate of what the reimbursable expenses costs <br />would be. Include a schedule of hourly rates that would be used to for work requested in addition to the <br />base not to exceed fees. <br /> <br />7. PROPOSAL EVALUATION: <br />A. The City intends to retain the services of the firm evaluated to be best qualified to perform the <br />work for the City within the required time frame, experience with similar contracts and clients, extent to <br />which previous clients have found the firm’s services acceptable, cost of services, ability to deliver work <br />within budget, and other factors considered. The firm will be selected upon the basis of the information <br />provided as requested in this proposal. <br /> <br />B. The City will undertake a preliminary review of all proposals submitted and determine, which, if <br />any, firms it will select for interviews. Follow-up with any or all firms submitting proposals may occur to <br />gather additional information upon which to make a decision. Any other pertinent data generated by the <br />City will be considered. <br /> <br />C. The City Council shall make the final selection of the firm. The final contract award will be <br />conditioned upon the successful proposer’s complying with all terms and conditions, mutual agreement <br />about the final work plan, and completion of a contract agreeable to all parties. The City reserves the right <br />to negotiate and further refine the scope of the work which may affect the final contract amount. <br /> <br />D. The City reserves the right to reject any and all proposals, in whole or in part, to waive any and <br />all informalities, to disregard all non-conforming, non-responsive or conditional proposals, to request <br />additional information from a proposer, or to expand the period for submitting proposals. <br /> <br />8. TERMS AND CONDITIONS: <br />A. The City reserves the right to reject any or all proposals or to negotiate a contract that is in the <br />best interest of the City at the absolute and sole discretion of the City Council. <br /> <br />B. The contract for services will require that the firm selected maintain general liability, automobile, <br />worker’s compensation, and errors and omissions insurance. The contract will also contain provisions <br />requiring the selected firm to indemnify the City and firm serves at the will of the City Council and the <br />City Council has the right to terminate the agreement, at its sole discretion, upon the provision of notice. <br /> <br />