03-29-2021 Council Packet - Laserfiche WebLink

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AGENDA ITEM Prepared By: Reviewed By: RJO Approved By: RJO 1. Purpose. The purpose of this item is to gain council authorization to solicit proposals for the design of a new public works facility. 2. Background. In 2020 the City Council expressed an interest in procuring land and constructing a new public works facility. In October for 2020 Wold Architects and Engineering with collaboration from Bolton and Menk, Inc (BMI) conducted a feasibility study based on using 365 Old Crystal Bay (OCB) Road and constructing a 34,600 ft2 facility. The feasibility study estimated a total cost of $9.8M plus land acquisition costs. The City acquired the parcel at 365 OCB January of this year. At the March 8th, 2021 Council meeting BMI was selected to complete utility design for the sewer and water extensions for the site and the comprehensive plan amendment to extend the MUSA to the site. 3. Project Scope. The overall scope of the work will be to construct a new public works facility at 365 OCB. Building site is estimated at 38,900 sf with an additional 42,600 sf of site improvements. 4. A/E Design and construction Services Scope of work. The scope of services shall include and be broken out in the following phases - conceptual planning and cost estimating, preliminary site/building layouts, final design, preparation of construction documents, (plans, specifications, bidding and contract documents, etc.), bidding administration, and construction administration. 5. Estimated Project Costs. The overall cost of the project is estimated below. The low end estimate is based on an assumed $100/ sf and the high end estimate on a $200 / sf. Activity Estimated Cost Comment Parcel Purchase $ 340,000 Complete Utility Design $ 28,736 NTE previously approved Utility Connection Cost $ 250,000 Estimate from feasibility Site Development Cost $ 750,000 Estimate from feasibility Building/ Facility Construction $ 3,890,000 to $ 7,780,000 Misc Project Costs (Fees, Testing, FF&E, Contingencies) $ 1,137,500 to $ 2,087,500 Assumes 25% of construction cost Total Project Cost $ 6,418,736 to $ 11,281,236 6. Funding. Funding for the project would come from municipal bonds. COUNCIL ACTION REQUESTED Motion to authorize staff to solicit proposals from architecture and engineering firms for the design and construction services related construction of a new public works facility. Exhibits A. RFP for Architectural and Engineering Services for a New Public Works Facility. Item No.: 16 Date: March 29, 2021 Item Description: Public Works Facility Request for Architecture and Engineering (A/E) Proposals Presenter: Adam T. Edwards, P.E City Engineer/ Dir of Public Works Agenda Section: City Engineer / Public Works