12-07-2020 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 23, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 7 2019 TRANSFER – PAVEMENT MANAGEMENT – Continued Walsh confirmed that the transfer then is for the 2020 roads budget and noted that he believes for this situation, the City had planned for about $630,000 and this is an extra $80,000 or so above what the City thought they were going to have in the pavement management fund. He reviewed the funding included in the pavement management plan. Crosby moved, Printup seconded, to approve the 2019 Transfer – Pavement Management Plan, as presented. VOTE: Ayes 5, Nays 0. APPROVAL OF PROPOSED 2021 OFFICIAL MEETINGS CALENDAR (formerly Consent Agenda Item #5) Walsh noted spring break happens the week of March 22, 2021 and proposed that the March Council meeting be changed to March 29, 2021 so it wouldn’t overlap with spring break. Walsh moved, Printup seconded, to approve the 2021 official meeting calendar as amended to change the March 22, 2021 Council meeting to March 29, 2021 to avoid spring break. VOTE: Ayes 5, Nays 0. 2021 PUBLIC WORKS PLAN (formerly Consent Agenda Item #11) Walsh noted that this is a large document, but wanted to make sure that everyone recognized certain items within the Public Works budget. He stated that under the Capital budgets, the Pavement Management budget that is proposed for all the roads that the City is working on, is slated at $1,123,000. He stated the City is just a few hundred thousand dollars short of this amount and is hopeful that when revenue from permits and tax dollars come in, that will allow the City to get all the roads done. He noted that he would also like to touch on the metrics on page 5 of the plan where it discusses the goals to preserve and improve the City transportation system. He stated he would like to remove the target regarding miles of chip seal. He stated that, in his opinion, if the City is going to chip seal, they will do new roads. Walsh moved, Printup seconded, to approve the 2021 Public Works Plan and accept the attached proposals, as revised, removing the chip seal from the metrics. VOTE: Ayes 5, Nays 0. HENNEPIN COUNTY ASSESSMENT SERVICES AGREEMENT (formerly Consent Agenda Item #13) Walsh stated when Hennepin County was brought in, they talked to the City and then the City went out for bid, but because Orono is a little bit bigger city, there are not a lot of others that provide this service. He stated that just because they don’t exist now, does not mean there won’t be others, over time. He stated one ‘heartburn’ he had with this is that the County said they could do a one-year or a five-year contract and when asked what benefit there would be in doing a multi-year contract., the County replied there was no benefit to a multi-year contract. Walsh explained this is why he questioned why the City would sign a contract that was longer than a year. He stated at the time, no one else on the Council agreed with him, but he would like to revisit this issue. He would like to propose a one-year contract since there is no benefit in the pricing for signing a four- or five-year contract. He stated this gives the City the opportunity, if other services become available, to outsource and not be locked into a long-term contract with the County. Walsh