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COMBINED SUBCOMMITTEE MEETING <br /> Web/Teleconference <br /> Meeting Minutes <br /> Wednesday September 17, 2008 <br /> 8:30 am to 9:40 am <br /> Welcome - Greg Coughlin <br /> Greg Coughlin called the meeting to order at 8:30 am. In attendance via telephone were Lee <br /> Gustafson (Minnetonka) chair of the UCFS, Mike Metso (Past President), Chuck Ahl (Maplewood) <br /> of the UCFS and Dave Kildahl (Thief River Falls) chair of the NSS, Craig Gray (Bemidji) and Deb <br /> Bloom (Roseville) of the NSS. Also in attendance were Mel Odens, chair of the MSB and Rick <br /> Kjonaas (via telephone), Greg Coughlin, Mike Kowski and Marshall Johnston from Mn/DOT. <br /> Background on Orono issue - Marshall Johnston, Mike Kowski <br /> Marshall Johnston presented information on the history of the Orono issue. and reviewed the <br /> attached HISTORY OF ORONO ISSUE document. <br /> Greg added there were several meetings with District State Aid staff and City of Orono staff in the <br /> timeframe between April 07 and Fall 07 screening meetings. Greg also mentioned poor <br /> communication and clarification of requirements has set us back about six months. <br /> This issue has been before the subcommittee several times and there was no discussion on the <br /> background information presented by Marshall. <br /> Update on actions since Spring 2008 MSB Meeting - Greg Coughlin, Mike Kowski <br /> DSAE letter to Orono <br /> Greg reviewed the letter he sent to Orono. Per Municipal Screening Board motion, the letter <br /> included excerpts from the Spring 2008 MSB meeting minutes and outlined what the city needed to <br /> do to come into statutory compliance. <br /> Please see the attached letter dated June 30, 2008. <br /> Certification of Mileage and system revision submittals by city <br /> Mike Kowski explained that the city has met all criteria requested by the MSB. They submitted a <br /> revised Certification of Mileage prior to September 1, 2008. They removed all of the local private <br /> road mileage (13.84 miles) from their calculations, which resulted in them having an excess of 2.94 <br /> miles on their MSAS system. The city then submitted a system revision requesting to revoke 2.98 <br /> miles from their MSAS system. This initial request was reviewed and commented on. Suggestions <br /> were made regarding the potential payback if certain routes were revoked. The City prepared a <br /> second proposal for revocation of routes which was reviewed and given preliminary approvaL The <br /> roads remaining on the MSAS system continue to meet the criteria to be designated as MSAS. <br /> Please see the attached revised Certification of Mileage form and <br /> Letter from Mayor of Orono dated August 11, 2008 <br /> Summary of Adjustment options—Marshall Johnston <br /> Marshall reviewed seven different adjustment options that he had prepared. The adjustments ranged <br /> from a minimum of a zero retroactive adjustment, to a maximum of a 5 plus 2 year retroactive <br /> adjustment. The maximum adjustment is based on the 5 year historical time period for an adjustment <br /> plus the two years since the inequity was reported and Orono continued to be over paid. . Marshall <br /> presented a history of adjustments between 2000 and 2008 which included the background on the <br /> five year historical adjustment. The subcommittee had lengthy discussions about many of these <br /> 41 <br />