02-23-2010 Council Work Session Packet

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� _ � MEMORANDUM TO: MAYOR AND COUNCIL MEMBERS FROM: LIN VEE, CITY CLERK SUBJECT: WEBSITE UPDATE DATE: FEBRUARY 22, 2010 As a guideline far the website redevelopment project, the IT Committee discussed the attached"City of Orono Website Guidelines"as a useful tool in determining the appropriate information to include on the city's website. The section entitled Creation of other Web Content is included because the committee anticipates that there will be additional methods of future web communication. At previous work sessions, social media sites such as Facebook, Twitter and Flickr were discussed as potential communication options. Developing social media sites would add value for end users and support the use of additional communication tools by the city. Social media is fast becoming a preferred method by many end users for staying up-to-date on current events and topics. Staff is requesting approval to continue developing social media sites including Facebook, Twitter and Flickr and to include icons and links to these sites on the new website. These sites would simply be a duplication of information that is already posted to our official website and distributed to the current list serve. No suggestions or opinions would be included with the posts, and only one-way distribution of information would be approved. No feedback or public comments would be allowed to be posted to social media sites. Examples of information to post include: • Holidays (days the offices are closed) • Summer Hours • Recycling Days • Recycling Calendar is Ready • Special Meetings (Ex: Local Board of Review) • Wark Sessions Dates&Times • Council Dates &Times with Attached Agendas • Planning Meeting Dates &Times with Attached Agendas • Meeting Minutes • Clean-Up Days • Road Closings • Water Quality Report Ready � Election Dates • Caucus Date • Photo Contest—Then post winning photos on Flicker The GovOffice programmers are in the process of completing the code far the new website. If the city wants to include icons and links to Facebook, Twitter and Flicl�on the new website,no additional fee is required if the programming is included prior to the final design. If icons and links are added at a later time, there would be additional fees to add the code to the city's website. Staff would recommend adding the social media icons and links as part of the initial website update. As we promote the new website, it would show our residents that we have not only updated our website, but planned for new technologies.