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AGENDA ITEM <br />Item No.: 16 <br />Date: January 13, 2020 <br />Item Description: Wayzata Blvd (CSAH 112) Phase Two Landscaping Approval <br />,'V �Y' <br />Presenter: Adam T. Edwards Agenda Consent Agenda <br />no� Public Works Director/City Engineer Section: <br />1. Purpose. The purpose of this item is for City Council to accept the proposal for construction of the e <br />CSAH 112 PH2 Landscaping. <br />2. Background. The cooperative agreement for the CSAH 112 Phase 2 project assigns Orono the task <br />of managing the landscaping project. Long Lake was responsible for the phase 1 landscaping. In March <br />of 2018 the Council authorized SRF Consulting to prepare plans for the landscaping project. Those plans <br />and a bid package were completed. In August 2019 staff solicited proposals for the project and received <br />one. The proposal was considerably greater than the engineers estimate and the budget for the project. In <br />August of 2019 the Council rejected all proposals. In November of 2019, staff resolicited for proposals <br />and received one. From the same contractor as in the first solicitation and again for more than the budget. <br />Staff negotiated with the proposer to bring the cost within the budget. To bring the project within budget <br />the following design changes had to be made: removal of the chain link fence at the trail intersection; <br />substitution of 411 conifers for 6 foot conifers; and elimination of the perennial plantings. <br />3. Scope. The landscaping project included the planning of trees and bushes in the area around the Old <br />Long Lake Road and CSAH 112 intersection as well as the trail junction with the Luce Line. <br />4. Cost. The engineers estimate for construction is $56,986. The City received one proposal from <br />Hoffman and McNamara Co for $56,981. <br />5. Funding. The landscaping project is funded by the Phase 2 turn back budget. The Cooperative <br />agreement budgeted $71,000 for the landscaping project. Design the project for $14,000 leaving $57,000 <br />for construction. <br />6. Staff Recommendation. I recommend Council accept the proposal. <br />7. Way Forward. Plantings will be completed in the April -June time frame. <br />COUNCIL ACTION REQUESTED: <br />Move to accept the proposal from Hoffman McNamara Nursery and Landscape for $56,981 for the CSAH <br />112 Phase 2 Landscaping Project. <br />Exhibit <br />A. Hoffman and McNamara proposal <br />Prepared By: 7E Reviewed By: _Sb)6Z Approved By: -T)X <br />