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4 . <br /> Melanie Curtis <br /> From: Melanie Curtis <br /> Sent: Monday, October 28, 2013 2:43 PM <br /> To: Lili McMillan (lilim@mac.com) <br /> Cc: Jessica Loftus <br /> Subject: RE: 1101 Willowbrook Drive <br /> Hello Lili — <br /> I'm sorry Ms. Delaney is frustrated and feels that we treated her poorly. I know Chris has been working with both the <br /> property owners and the contractor by phone, mail and email and I can tell you the interactions have been friendly—at <br /> least on our end. <br /> For a permit of this type we first look at the submitted plans and then recent aerial photos. This property has wetland on <br /> it but the home is far enough away (+150 feet) that it isn't an issue or require delineation. It was not explicit in the <br /> application materials or the information in the Street File that the proposed porch is to be constructed over an existing <br /> deck. It's not clear from the aerial photo; nor do the building plans or the survey reflect a pre-existing deck. If the pre- <br /> existing deck had been shown on the existing survey we would have taken a different approach regarding the survey <br /> requirement. <br /> The standard building permit escrow amount is $2500. If no grading is involved (i.e. deck post footings) we have a <br /> reduced escrow amount of$700 in the Fee Schedule which is applied. The $700 escrow was the amount applied to this <br /> permit. The requirement for a refund of the escrow in writing is accurate; however it is actually quite informal. We don't <br /> have an"alert" in our permitting software that tells us final inspections etc have been completed. Typically with a new <br /> home permit we know the end is near because they are communicating with us about as-built surveys and Certificate of <br /> Occupancy. This porch project is small and we are not going to require an as-built survey so we reminded the property <br /> owner to request their escrow upon completion of the project. Obviously, it is not our goal to keep the escrow funds. <br /> We are nearly ready to issue Ms. Delaney's permit, however there are still 2 outstanding issues. They submitted an email <br /> PDF copy of the updated survey showing the porch. This survey is not to scale, but we are able to use it to approve the <br /> permit. We do still require submittal of scaled paper copies for the permit and today an earlier version of the survey, <br /> which does not reflect the surveyor's drawing of the porch, was dropped at the office instead...(?) Lastly in an October <br /> 25th letter, we requested confirmation from the MCWD that they do or do not require permits for this project(as we do <br /> with all permits); an email from their staff will suffice. We still have not received confirmation either way. <br /> Let me know if I've given you enough information on this or if something needs clarifying. <br /> Melanie <br /> Melanie Curtis la 952.249.4627 X mcurtis@ci.orono.mn.us <br /> From: Lili McMillan [mailto:lilim©mac.com] <br /> Sent: Monday, October 28, 2013 12:27 PM <br /> To: Melanie Curtis <br /> Cc: Jessica Loftus <br /> Subject: Fwd: 1101 Willowbrook Drive <br /> Hi Melanie, <br /> Can you shed some light on this application? <br /> If you could give me some background on her concerns, that would be helpful. <br /> Lili <br /> Begin forwarded message: <br /> 1 <br />