10-26-2015 Council Work Session Packet

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ABDO EIICCKj�&D C ME 1 ERS 1.i.P AEM Financial Solutions'" City of Orono Jessica Loftus City Administrator 2750 Kelley Parkway Orono, MN 55356 Executive Summary July 24, 2015 Our firm was contracted by the City of Orono to provide a compensation analysis. The last compensation analysis was completed in 2007. Since that time, several organizational changes have taken place and duties and responsibilities of the majority of the positions have been altered. We have reviewed and updated job descriptions to reflect these changes. The revised Job Descriptions are included as Appendix A of this report. As part of the revised job descriptions, the minimum requirements for knowledge, skills and ability have also been updated to reflect the changing needs of the organization. To achieve the objectives set forth in our Scope of Work, we completed a scoring exercise using a model similar to the State of Minnesota Hay Study. Using this model, each position was given a score in the following categories; know-how, problem solving, accountability and special conditions. To complete the evaluation and scoring of Orono positions, we reviewed the organizational structure, job descriptions and conducted interviews with the leadership team to gain further insight on job responsibilities. Upon completing the scoring of positions to determine pay equity, our firm completed a market analysis. The market analysis consisted of analyzing salary data from comparable local governments in Minnesota and reviewing municipal salary data published by the League of Minnesota Cities. The results of both the compensation (position scoring) and market analysis follow. Methodology In 2007, when the last compensation evaluation was completed, estimated wages and salaries were compared to the Plan's "ideal" pay scale; although some positions were paid higher or lower than the predicted pay scale, none were found to be excessive and Orono was found to be in compliance with the Pay Equity Act. In the years following the last study (2007), responsibilities for a number of positions were altered and the City of Orono leadership determined that an updated, independent, system -wide scoring re-evaluation was necessary to assist executive leadership in establishing a new, logical and justifiable employee wage and salary "base" to be able to build upon in the future. Scoring Analysis This section reflects the review and analysis of all Orono job descriptions. To complete this task AEM Financial Solutions, LLC solicited information from employees to facilitate the updates to job descriptions. Our firm reviewed the changes and conducted additional interviews with city leadership to gain the insight needed to score the various positions. The positions were scored using a plan adapted from the Hay method. The model assigned each position a score in the following categories (adapted from the State of Minnesota 2009 Hay Manual): Know -How, Problem Solving, Accountability, and Special Conditions. 5201 Eden Avenue, Suite 250 Edina, MN 55436 _ 952.715.3070 1 Fax 952.935.3261 -1