10-28-2019 Council Packet - Laserfiche WebLink

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Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is for Council to approve the Orono Big Island Grant Agreement with MnDNR. 2. Background. In early 2017 the Big Island Committee was established to evaluate and develop plan to improve the Park and meet the goals of the 2011 Big Island Management Plan. The group worked with staff, consultants and coordinated with MCWD to develop a master plan to guide improvements at the park. The Council approved the Big Island Master Plan on April 23, 2018. In March 2019 Council approved a resolution to apply for a MN DNR Outdoor Recreation Grant for Big Island. In June of 2019 the DNR identified Orono as of one of the 2019 Grantees. Throughout the summer staff provided the required documentation to the state for the grant. The State has prepared the grant agreement for signature. In July of 2019 Council approved design and engineering which is underway. 3. Project Scope. This grant application is to pay for a portion of the following items from the master plan: ADA accessible pathway, overlook / pavilion area improvement, interpretive signage and ADA restroom facilities. 4. Cost. The estimated cost to for all of the improvements listed in the grant is $400,000. Detailed cost estimates are at Exhibit A. 5. Funding. Up to 50% ($200,000) of the improvement costs could be funded by the grant. The remaining 50% ($200,000) would paid from t he Parks Enterprise Fund or from other donor sources. As a condition of the grant the city must provide the funding for at least 20% ($80,000) of the proposed costs. Ongoing maintenance for any improvements made will be added to the Parks Operating Budget. Once signed cost incurred for the project can be applied to the grant and grant match. 6. Way Forward. When What October 2019 Grant Agreement Signed October 2019 - January 2020 Design / Coordination with Stakeholders October - December 2019 Big Island Legacy (501C3) Fundraising March 2020 Solicit Bids / Award June-October 2020 Construction 7. Staff Recommendation. I recommend that the Council approve grant agreement. (Exhibit A). COUNCIL ACTION REQUESTED Motion to approve Grant Agreement with MN DNR Outdoor Recreation Grant for Big Island Park. Exhibits A. Grant Agreement References A. Big Island Management Plan, 2011 (Available on Big Island Website) B. Big island Master Plan, 2018. (Available on Big Island Website) Item No.: 14 Date: October 28, 2019 Item Description: Outdoor Recreation Grant Agreement Approval for Big Island Park Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Public Works and Engineering